| Chalfont Park Sports Association | Amersham & Chalfont Hockey Club | Chalfont St. Peter Cricket Club | Chalfont Park Softball |
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CHALFONT PARK SPORTS ASSOCIATION Minutes of a Board Meeting held on Wednesday 2nd March Present: Alison Spicer(AS) Chairman, Caroline Chipperfield(CC), Andy Watts(AW), Chris Blamey(CB), Neil Turner(NT), Andy Parsons(AP), Peter Banner(PB) Apologies: Zoe Scott(ZS), Warren Scott(WS), David Peters(DP), David Banner(DB), Simon Seabrook(SS) Welcome AS welcomed Andy Parsons to his first board meeting, representing the cricket section. Minutes of the Board meeting held on 2nd February These were approved. AS asked that in future Actions should not be set against directors that were not present at the meeting, unless there was good reason. There were no matters arising that were not on the Agenda for the meeting. Finance Report Current cash balance at the bank was rather over £9000, which was healthy; DP would check that this was correct when he made the next Vat return in April. We were about 4 draws behind schedule with the Members Loan Scheme; with the healthy cash position, DP had asked Peter Cowell to catch up on schedule. DP had passed copies of all the invoices he had raised re clubhouse rentals to CC for her to advise any hires that had not yet been invoiced. There were still a number of subscriptions outstanding, as per DP’s email of the previous week; WS was chasing these. In answer to WS’s email enquiry, PB said that the insurance policy did not cover loss of liquor licence, and so policing of underage drinking at the club was vital. PB had sent Bob Hance copies of Taylormade invoices for teas, to enable him to reimburse CPSA from hockey section funds. This would become a regular monthly procedure. Bob Hance and AW were authorised to place the Astro funds on the highest interest deposit that was safe and accessible (at one month’s notice). Hockey. The Ladies first XI had won through to the national quarter-finals against Newcastle; because of the costs involved, including an unavoidable overnight stop, the Board authorised AS to agree a subsidy for the trip with WS. Cricket The AGM had been held though attendance had been poor. Sponsorship of fixture cards and shirts were being pursued. At the next cricket committee meeting (16th March), the section will discuss and agree with Shabir Ahmed the contract for the coming season. The Board felt that an increase in remuneration of up to 10% for 2005 might be appropriate as the cost still represented very good value for money. The Board was supportive of engaging Shabs for winter work on the square as well as summer work (though at a lower monthly sum than for summer, reflecting the lower volume of work). AS would circulate Shabs’ 2004 contract with a view to extending it to include winter work – the target would be to agree this at the next Board meeting so that the new contract was in place by the start of the cricket season. Softball Practice for the coming season had started; affiliation fees of around £250 were due in April. There had been recent publicity in the local press; posters and flyers were up and out. There was some concern at the relatively high cost of playing (ie subscription plus match fees). The Board supported the establishment of a group led by NT to look into this issue and report back. NT undertook to discuss with DB first aid to damage caused to the ground during practice or matches. It was agreed that pitch marking for softball could usefully be introduced into Shabs’ new contract (see above). Events CC was seeking to cross-fertilize support for cricket and hockey fixture cards. She was actively seeking additional advertisers for the ad boards; the B.C.Collins board should go up in w/c 7th March, to be followed by the H2O Solutions board. She was seeking also a discount from the signmakers. Bookings were pretty solid for Fridays and Saturdays over the next 3 to 4 months. The last Saturday booking by Bucks C.C. was for 5th March. There were few (28) takers for the Thank You supper that evening. The Event in the Park planned for summer was attracting considerable enthusiasm; in particular, Taylormade Catering were very supportive. CC was seeking cricket section agreement to the external events document that sought to define and limit the impact of bookings on matches – the section had welcomed this. CC wanted CPSA members to sign the normal Terms & Conditions form when they booked the club. Astro Project Nothing to report Operations CB reported that one Clean-up exercise had been carried out; in particular, the carpark surface had been greatly improved. A second exercise was targeted for end March. The back office had been cleared out but there were still items improperly stored in the disabled toilet that should be removed. The cupboard in one of the changing rooms also needed to be cleared out. Access to the fuseboard in the garage was restricted by equipment in the garage and represented a safety risk; PB undertook to inform DB. Grounds Only one mole seemed to be left and it should be driven out shortly. Repairs were needed to parts of the picket fence. Actions Update Village Hall contract to be renewed wef April 2005 Honours Board scope had been agreed Wall-mounted kitchen key press had been put up Voting rights of Social Members in section meetings to be decided by sections PB to re-obtain details of fundraiser from WS PB to obtain a quotation for a roller shutter door for greater security of the garage A new projector had been installed; need to establish from SS whether this was a gift or on loan (DB’s projector was in the storeroom) Licensing PB had received an information/application pack from Chiltern D.C. relating to the new arrangements, which come into force by 7th November; he would report on it at the next meeting. Next meeting Change of date to Thursday14th April 2005 at 8pm at the clubhouse. |
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