| Chalfont Park Sports Association | Amersham & Chalfont Hockey Club | Chalfont St. Peter Cricket Club | Chalfont Park Softball |
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CHALFONT PARK SPORTS ASSOCIATION MINUTES OF BOARD MEETING HELD ON 1st December 2004 AT 8.00 PM Those Attending: Alison Spicer (ACS) Peter Banner (PB) Caroline Chipperfield (CDC) Warren Scott (WPS) Chris Blamey (CJB) Neil Turner (NT) 1. Apologies Zoë Scott (ZAS) David Banner (DB) David Peters (DP) Simon Seabrook (SS) Andrew Watts (ASJW) Chris Yoxall (CY) 2. Minutes of Meeting held on 3rd November 2004 The minutes of the previous meeting were approved. 3. Finance (PB/DP) Brief report as per DP’s e-mail as follows: The bank/cash balance to report is £4,800. This includes the latest monies from Uniq but DP has not yet received the £470 due from the Nationwide, nor the £200 from Dan Webb re the footballers. CDC stated that cheque from Nationwide had now been received. 4. Cricket As per Matt Stevenson’s (MS) emailed report: • DB was unable to make the only "hockey free" Sunday this side of Xmas, so no progress on the work parties, but hopeful of getting a couple of events in the diary for early 2005. • CY has told MS that he will not be standing as Board Rep again in 2005 - disappointing news but not a surprise. MS is trying to find a new board rep asap. • There are a few more vacant posts to fill on the cricket committee - MS working on them at the moment with a view to the AGM in February. • MS has circulated email addressed to Caroline re external events document, no further comments regarding that. 5. Hockey (WPS) WPS provided the following summary: • Some issues with team captains / selection being experienced in both sections. WPS arranging a meeting with those concerned to address these issues. • Still struggling within the men’s section with availability, looking for feedback from the Board / members to improve this. • Ladies section doing well playing-wise with success in the Indoor League, the 1s still in the EHA Vase Competition and League where the Ladies 1s and 4s were top of their divisions. • Hoping for more team photos to be made available for display in the Clubhouse soon. This summary was followed by a general discussion about encouraging players to use the Club more on Saturdays. Actions: - Review slot times for the teams, WPS to consult with Jo Peters. - Ask the Bucks Ad if they would be interested in doing a story along the lines of a typical afternoon spent at CPSA Clubhouse, AS to discuss with ASJW. 6. Softball (NT) NT provided the following summary: - NT went to post-season captains meeting for League. The Softball League is provisionally set to start in the last week of April and finish in the first week of September. - Decision as to whether to field a 2nd team has to be made known to the League by mid-March, which gives some time for NT to review numbers / level of interest in February when pre-season training is due to commence. - Next year Affiliation fees are likely to go up to £170 and £100 for the 2nd team if it goes ahead. - The intention is for the Softball teams to buy proper playing shirts, decided that this should be funded by players buying their own, with a supply for new players to use to be bought by the Club. - AW has organised an article in the paper regarding last season and promoting Softball for the New Year. - NT said the League had a long discussion regarding the cancelling of League games – it used to be up to the umpire, now suggested it is the umpire or Groundsman of the home team. Guidelines are to be issued by the League in due course. If Groundsman to be included, the Groundsman’s contact details will need to be provided to the League. - CDC confirmed the coconut matting is on its way. 7. Events (CDC) CDC had prepared a draft document entitled ‘External Booking Guidelines’ that had been provided to the Board members in advance of the meeting for their review and comment. General feedback was that these were good and provided an excellent basis moving forward with trying to balance external events with the primary function of the Club as providing facilities for sports members. Members were going to email any further comments to CDC to enable the document to be tweaked where necessary prior it being made available for all members on the website etc. CDC also stated she was pleased to announce that Mrs. Birger had resumed cleaning duties. PB then provided a summary of the new licensing laws that are to be introduced this year. This will require some small changes to how the Club has to be run / administration requirements and PB will notify these to the Board as soon as more details from the Government are made available. Actions - CDC to email ZAS a copy of draft for her records - Board members to review further and send any additional comments to CDC 8. Astro / Marketing (ASJW) No report. 9. Grounds (DB) No report. 10. Operations (CJB) CJB provided the following summary: - Quite a few jobs to be done round the Club and a new date for the Sunday working party (plus free lunch for volunteers) needed to be agreed as the one decided at the November meeting had not been feasible to run. Action - CJB, DB and WPS to liaise to agree a new date for Working Party day 11. Outstanding Actions Update Please see sheet attached. 12. Any Other Business NT and ZAS to action protocol advisement to members. PB to provide an update on roller shutters at next meeting as potentially spending £100-£1000 on these could negate requirements for the alarm being used for the garage which currently leads to a significant number of call-outs to Delta because deliveries do not follow correct procedure. CDC advertised the Christmas Social, to be held on 11th December at the Club, Tickets for £5, theme of tapas & cocktails. CDC also mentioned quiz on 29/1, AS agreed to mention to Bob Hance to see if he would be MC for the evening. CDC also mentioned that there should be ‘No Smoking’ signs up at the bar to ensure we protect staff. PB said he would be checking the CPSA Constitution and Rules to see if the new Subscriptions idea in any way affected / conflicted with them. NT and WPS agreed to try and arrange meeting for the Technology Group as discussed in November meeting. It was suggested and agreed that the proposed “Thank You” Party in recognition of all members of the Club in all sections who volunteered / helped out during the Year be made part of the same evening as the Life Members Dinner (date of which TBC at next meeting) 13. Date and Time of Next Meeting The next meeting will be held on the 12 January 2005 at 8.00 pm. |
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