| Amersham & Chalfont August 2003 Club Minutes |
| Chalfont Park Sports Association | Amersham & Chalfont Hockey Club | Chalfont St. Peter Cricket Club |
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Amersham & Chalfont Hockey Club Minutes for meeting held on the 27th August 2003-10-03 Those attending : Caroline Chipperfield (CC) Warren Scott (WS) Emma Hewitt (EH) Drew Downing (DND) Jo Peters (JP) Peter Colwill (PC) Alison Spicer (AS) Apologies from : Zoe Scott (ZS) , Adrian Halliday (AH) [I think] 1] The incoming Chairman (DND) thanked the outgoing Chairman (AS) and Secretary (ZS) for their excellent hard work over the last year and a bit and wished them well in their move onto the CPSA Board. 2] There was then a presentation / update by CC re the teas / bar proposal concerning “Taylormade” – the basic proposal being that teas on Saturday afternoons would cost £3 per head (including serving etc) and that the bar would be covered by their staff on Friday and Saturday nights. The idea would be to relieve some of our members who had been put upon for too long as well as providing a more professional service to playing members as well as being able to provide a more comprehensive package to potential business / external hirers of the clubhouse. As this would be their registered place of business, the kitchen would be completely off-limits to any one apart from TM staff. This was viewed in the light that Sally Hickmott (SH) was increasing her cost to £2 per head which excluded service at £40pw. Although we had big reservations about the cost (taking finance away from the very important astro project etc), it was accepted that we needed to do down this route for the good of all - in that we would all benefit from a more consistent quality of food and that CPSA would gain from the increased likelihood of clubhouse rental. We also discussed the bar, how it was going to be monitored and how control was going to be maintained re stock, cash etc especially when the clubhouse would be open on occasion during the week for meetings etc. We were informed that Simon Gooch would be fulfilling this overall role (given his previous experience running the bar) and would closely monitor bankings and stock. Guidelines / rules were noted re latest times of communicating with TM re teas as were approximate numbers re Saturdays – if there were home mixed / cup games, then DD had to be informed as soon as they were known about (as are cancellations) It was noted that as the cost would be so much higher than forecast, we would have to control the ordered number of meals – JP was stepping down from (one of her roles) co-ordinating teas but would assist whoever volounteered. Although no one had come forward at the time of the meeting, David Dunford (DD) has subsequently taken on this role but needs more accurate information from the men’s captains to prevent over-ordering and therefore wastage. The provision of food was going to commence on Saturday 13th September with the paid bar staff starting on Friday 5th September. There are going to be 3 and 6 monthly reviews of this contract by the board 3] Following on from the above, we held a brief discussion about the clubhouse – that the board must have control of all access (and over-ride) codes and keys – that an up-to-date list is kept of said persons – that there must be a detailed (and clear) diagram of all areas re the alarm system – that we as a body are wasting money on the callouts which are occuring on a regular basis (although it was said that TM’s involvement in locking up at the weekend will prevent some of this). 4] an update was given re the forthcoming mixed tournament (Sunday , 28th September) which was going to be proceeded on the Saturday night by a party – the following had been discussed / arranged : food (sat & sun) , oppositions , match rules , goals (with I. Ringham) , raffle and pitches (with D. Banner) – all of this was being organised by Warren, Adrian , Annie , Catherine with help from others. 5] The Open Day on the 6th September was gone through with SW – to be noted in the newsletter re times / teams etc up at Newlands and then the marketing campaign with AW re advertising in local newspapers. 6] AOB a) The general concept of player “assistance” was discussed in that if a player was deemed to be quite key to a top level team AND that it was believed strongly that they would stay with the club upon finishing their degree, financial assistance could be looked at (on a case by case basis) to help the player return every week to play. There was a player in question who had benefited in this manner last season (privately as well as by the club) and who was still very highly thought of (David Crossman) – he and his father have been at the club for many years. It was decided that to help progress our top sides, we would offer him a package whereby he would pay no subs and match fees to help cover his travel costs on the weekends b) we briefly discussed as to how we would handle those youngsters who showed potential beyond what we as a club could offer / challenge them – John Spicer said that he would introduce such talent to St Albans so that they could possibly be brought on further there but would further our links with that club c) unfulfilled roles within ACHC & board – briefly touched upon in that we all had to push this with the membership via the newsletters and word of mouth d) a short summary of the accounts was given – not much activity as all summer games to date, the only news being the (hopefully) temporary closure of the Cressex astro pitch which could put extra pressure on other local pitches thereby enabling them to raise prices |
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