Amersham & Chalfont September 2004 Club Minutes

Amersham & Chalfont Hockey Club
Minutes of meeting held on Wednesday 15th September 2004


Present:
Warren Scott (WS) Sarah Watts (SW) Bob Hance (BH)
Jo Peters (JP) Peter Colwill (PC) Ian Ringham (IR)
Justin Bootland (JB)


Apologies:
Emma Hewitt (EH)


Minutes of last meeting & matters arising:
The minutes of the last meeting (25th August 2004) were accepted.

• The mixed tournament was a huge success. Goeff and Woody did a great job with 11 external teams and 2 ACHC teams. Just one thing for next year would be to have a kit stand.
• Fixture Cards will be available shortly.
• Coaching: WS spoke with Steve Jack & it was agreed that Steve will coach Monday and Tuesday evenings for £35 per night. For managing the first XI he will pay a social sub at £50 (ACHC to pay the rest) and match fees will be waived.
• WS to send JB and BH a copy of the Club Calendar

WS welcomed both Justin Bootland as Men’s Playing Representative and Bob Hance as Treasurer to the committee.


Actions from previous meeting:
See committee actions spreadsheet.


Men’s Playing Report:
There still seems to be a lot of men missing from the men’s section and the teams are struggling with availability. Many of last year’s players are non-contactable. The open day produced 4-5 new men; Dave Crossman has their details and they were involved in 3s, 4s, 5s games last weekend. The game on open day involved a total of 28 people + 2 umpires & went well.

Currently there is just the 1 men’s 6th team fixture in October; however there is no pitch available for this game (Nick Wilson has been informed of this by Jo Peters).


Ladies Playing Report:
Open day was a success with players from 1s through to 5s being involved & 2 new players (1 has subsequently gone back to Marlow). JP noted that for the day to be a success Captains really need to phone their players & speak to them personally (rather than rely on email to get teams out), as many women do not have much contact with the club over the summer and do not check email regularly.

Report from EH
1. Most of ladies teams have had friendlies already – 5s have their first match this week.
2. Ladies 1s league starts 25th Sept and all other ladies teams on 2nd Oct.
3. Indoor – waiting to hear back as to whether we’ve managed to get 2 teams into the league before Xmas. Also planning to go to South Indoor Qualifying Tournament at Haslemere on Jan 8th/9th.
4. Selection meeting took place between 1s, 2s, Dave and me on Saturday – it has been decided that selection will take place on Monday evenings (may clash with Indoor!) before training, although EH cannot attend until October.
5. Have had 14 enquiries this year so far, a few have since gone again! But we have quite a few new players which is great. Some from website, some from friends.
6. Training has been successful so far – no issues as yet!
7. Just want to confirm a couple of things
1. What is Mark responsible for and what are captains responsible for.
2. When is Helen Kitto taking over food organisation etc? And do captains email her direct or me and I forward?


Junior Playing Report:
The junior training starts on 19th Sept. So far there has been one U15 Boys English Hockey match (12th), which was lost 6-8 to Northampton – a good match. The Boys will continue in the Plate competition.

The wash-up / start of season meeting was held on 31st August and concerns were raised by Tony Eaude and Ian Ringham of the quality of training, given that the coaches have now been doing this for many years. Some new blood, new ideas are required to take the section forward and bring the training techniques more up to date. At present there is only Ian and Tony who are willing to take the older age group (12-18 yrs) at 1030-1200. There will be another meeting on 20th Sept to discuss the training structure for the season.

Ian is actively looking for further TMs and helpers.

Team Managers are still required. So far we have the following:
U14 Boys development Vacant
U16 Boys League Andrew Saunders and Ian McCurry
U14 Girls development Shelley Robbins & Natalie Durkin
U16 Girls League Vacant


Treasurer’s Report:
Drew Downing and BH have yet to exchange all the information regarding the Treasury. There is still no cheque book, paying in book or statement of accounts, although BH has been able to bank some monies.

BH will contact the bank to find out how the signatories are changed. It was agreed that we would like 4 if possible: Treasurer (BH). Chairman (WS), Secretary (SW) and CPSA Treasurer (David Peters). Currently it is Sarah Birger, Giles Payne, David Peters, Drew Downing & possibly Alison Spicer.

Items that require payment:
• English Hockey affiliation fees (SW has the forms).
• Affiliations fees for Bucks Hockey Association (these will come via Mike Snell).
• Men’s League (The Ladies Trysports was paid in June).
• Insurance (£145). SW to send off renewal for Civil Liability before 1/10/04. Will send personal cheque until club cheque book is retrieved. (N.B. monies still owed to SW for payment of Girls / Boys Leagues – total of £48, paid by personal cheque). BH to reimburse.

Regarding match fee collection, it was noted that particular attention must be made by Captains to ensure that players who play a second game & do not pay at their 1st game that day should be follow-up and the 2 captains must communicate with each other until the fee is collected.

Summer match fees have been collected in total from the Men’s Club XI and the Ladies 1s/2s. WS to check that there are no other outstanding summer match fees.

The re-payment of umpire training cost to club members who have passed their County badge/level 1was discussed and also the payment of umpiring insurance by the club. WS will find out the cost of this insurance via Dave Tobin & JP will finalise the list of qualified umpires with Mike Snell before a final decision is made.

Regarding Junior subs, it was noted that the cheques will be sent to BH (not David Peters) by SW. The monies collected from the junior section for subs and match fees (£1 per game) stay in the hockey accounts to cover costs of pitch hire, equipment etc. It was agreed at the start of ACHC that this money would not be held back from the Junior section if expenses were incurred for equipment. In practice, not all monies collected are spent. BH should speak with Drew / David Peters for how this is presented in the accounts.


Any Other Business:
• Ideas for 5thTeam Men’s Captain: Andrew Saunders, Kyber (on pitch), Avtar Singh. JB to approach these people.
• Flyers: it was intended that these would be sent in 3 separate drops of 10,000, 8,000 and 2,000. Some were delivered after open day because Royal mail required more lead time than they had at first indicated.
• Folkestone: no organisers have been identified yet.
• Teas: Helen Kitto will start organising weekly tea numbers from October. WS is covering until then. Captains have been informed of the process.
• First Aid kits:Ca[ptains should all have a First Aid kit and are responsible for keeping it in good order and well stocked (stock from Heidi Frick). As a club we should have a list of first aiders and protocol for administering first aid, plus an accident book.
• There is nothing that can be done about the Beaconsfield High School lights turning off as training is still finishing as they are set on a timer. Steve Jack ends now at 9.25 to allow time to collect balls/cones and get off the pitch safely.
• Umpiring: JP has put together a list of all the qualified umpires in the club. Mike Snell is currently checking this to confirm all the recent qualifiers. JP will then circulate to the committee. WS to check whether or not Guy Ross is qualified and to what level.


Date of Next Meeting:
20th October 2004

Future meeting dates: 17th November, 8th December, 19th January, 16th February, 16th March.