Amersham & Chalfont October 9th 2002 Club Minutes |
| Chalfont Park Sports Association | Amersham & Chalfont Hockey Club | Chalfont St. Peter Cricket Club |
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AMERSHAM & CHALFONT HOCKEY CLUB MINUTES OF COMMITTEE MEETING HELD ON 9TH OCTOBER 2002 Those Attending Alison Spicer (ACS); Chairman Caroline Chipperfield (CDC) Drew Downing (DND) Zoë Scott (ZAS) Sarah Watts (SJMW) 1. Apologies Janet Carter (JC) Peter Colwill (PJC) Mark Rutherford (MAR) Andy Watts (AW) 2. Minutes of Meeting held 4th September 2002 The minutes from the previous meeting were approved by the Chairman. 3. Update of Wish List Meeting (ACS) DND and ACS had attended the above meeting. It was felt to be a very productive meeting, with both the Hockey and Cricket Sections, the ground and the bar all making requests. The allocation of costs and clear Section accounting was asked for. The Hockey Section spent roughly £1,600 on advertising for the Open Day and new players were joining because of it and we are seeing the benefit of their subscriptions. The issue of an astro pitch was raised as the number one priority for the Hockey Section, which is required for the future expansion of the Club. The sum of £6,000 was requested, which if granted, one third will go towards the Junior Section for equipment such as goal keeping kit, bibs etc. The members of the Committee will come back to each Section in a few weeks with their decision on the allocation of money to them. 4. Sponsorship - Martin White-Junior, Commercial Director of CPSA (ACS) MJW attended the meeting to discuss sponsorship opportunities for the Hockey Section. From a commercial aspect he promotes the Club with the long term plans of employing a Club Steward to run this side of the Club. This includes things such as the lease of the car park, weddings, use of facilities to corporate bodies etc. He needs the support of all the Sections to give this momentum so that when the time is right for a Club Steward they will be self-funding. He is putting together a Commercial Committee, upon which he would like one member of each Section to sit. Catherine Watson's name was put forward as a possible member from the Hockey Section. She is soon returning to the Club and will be approached then. MJW sees expenses such as advertising and the fixture card moving away from the Sections and being put into the hands of the Board. The sorting out of such things will obviously include liaison with each Section. He asked about funding for the fixture card for example, and was told that the cost of that was £780, of which £580 was raised in sponsorship. His priority is for us to let him know what, as a Section, we feel can be sponsored and what the benefits of sponsorship are to potential sponsors. He has contacted the Children Leisure Trust for example, to see if they are interested in sponsoring the Junior Section. There was general discussion regarding sponsorship and Team of the Year, Coaching in Schools, Tour, Social Events and the Mixed Tournament were all talked about. Obviously this was not an exhaustive list, more like off the top of the head ideas, which can be discussed in more detail at a later date. Action: AJS to speak to Catherine Watson regarding becoming a member of Commercial Committee. Action: Hockey Committee, discuss sponsorship ideas more fully and liaise with MJW / Hockey Rep as and when required. 5. Training (ACS) Issues have arisen with regard to Monday night training. This was originally organised because of a request from the Men's Teams that they would like to retain Tuesday nights and the new training system was agreed on. It was however only agreed with the assurance that members of the Men's First and Second Teams would attend to run the Monday night training session. Dave Peters has taken the Monday night training for the last 2 - 3 weeks, which he is neither qualified for nor prepared to continue to do. He has been helped by Jonathan Budd and Steve Jacks, but should not be running the training session. It was felt that a training rota needed to be drawn up so that the men knew which training session(s) they would be expected to help with, as just turning up to help out obviously isn't working. Dan Lovelace has been attending on Monday nights to assist with the goal keeper training, and the Committee agreed that in return for his continued training he should not pay match fees. A lack of training for the Women's First and Second Team Goalkeepers from the Tuesday night session was brought up and this is something that will also need to be discussed. Action: DND or ACS to attend the next Men's Playing Committee (10th October 2002) to discuss issues as a matter of urgency. Action: ACS to speak to Dan regarding match fees. 6. Disciplinary Committee (ACS) The Disciplinary Committee had to meet last Saturday due to the sending off of Tony Hewston. DND (who was the Umpire in the match) has informed the County and they will now issue a official certificate of banning to TH. SMJW informed the Committee that the County has been informed of the Committee's decision and just needs to send off the Umpire's Report and Captain's Report. Action: SMJW to liaise with Richard Spragg to find out how certificate is issued. Action: ACS to write formal letter to TH confirming the Committee's decision. 7. Treasurer's Report (DND) DND gave his forecast account for the Season 2002 / 2003, this excludes any potential monies from the CPSA. Currently the summer games and mixed tournament have us in profit, however match fees do not currently cover all our outgoings, mainly due to the changes in the teas system, and we may have to look at raising fees next season. This will of course be looked at in more detail nearer the time. 8. Players Committee Report (MAR / JC) MAR was not in attendance, but in any event his next Player's Committee is tomorrow (10th October 2002). JC's Committee had met but she was not in attendance due to sickness and therefore was unable to submit a report for reading. 9. Social Committee Report (CDC) The Social Committee are due to meet next on 10th October 2002. However CDC reported that there are 2 social events planned for November. The first is a Curry and Firework Night on Saturday 2nd November, the fireworks are scheduled to start early to enable families to attend, with curry to follow. This is a ticketed event. The second is the annual Quiz Night. Potty has agreed to supply the questions and Bob has volunteered to be host. The plan is to run a team per table and Helen Kitto is planning to organise the fish supper during the evening. CDC stated that she is still trying to find Social representatives for each team. They will not have to attend the Committee meetings, just purely be a contact for her in each team to hand tickets to and let know about up and coming events. All they need to do is let their team mates know what is happening, let them have tickets and pass the money back to CDC. Action: ZAS to liaise with Team Captains for Social contacts for CDC. 10. Pitch Corner Flags (PJC) PJC has stated that the Club currently does not own any pitch corner flags and this needs to be rectified. The Committee agreed that this was something that should be looked into when the costs are known. Action: PJC to investigate costs of corner flags 11. Any Other Business 11.1 Geoff Bullock has raised with AJS the possibility of his getting a team together to play a few games on Sundays at the Club. He is obviously prepared to pay match fees. AJS has informed him that this is something the Committee will need to look into in more detail regarding the costs of marking the pitch etc and as the good weather is mainly now over, may be possible for either the end of March 2003 or the beginning of next Season. 11.2 AJS has approached AW to do a fact finding mission on the astro options within 3 miles of the Club. He is approaching people for assistance / information and will come back to the Committee with his information once gathered. 11.3 Charlie Wooler has asked that the Club be opened on a Monday night for the Sky football, he is willing to run the bar so that doesn't incur cost. The Committee agreed that it is a good idea and will need to be sorted out once the Sky has been purchased and installed at the Club. 11.4 Newsletter - everyone agreed that it is going well and is definitely a good idea that should be kept up, Neil is doing a great job. 11.5 DND has been approached by a member of the Ladies Fourth Team relating to her not being promoted to the Third Team. Her Captain has apparently put her forward in selection but the Third's Captain refuses to bring her up. The Committee agreed that this is really an issue for the Playing Committee, although the lady has made the correct decision by bringing it to our attention. Action: AJS to speak to JC to bring it up at the next Women's Playing Committee 11.6 Regarding white shirts, Hockey Heaven have given a set of mens and a set of womens white shirts. 11.7 AW has spoken to the Folkestone organisers and arranged for our invitation. ZAS is still trying to contact the Southcliffe Hotel and will keep trying. Next Meeting To be held on Wednesday 6th November 2002 at 8.00 pm. ZAS asked that all agenda points are to her by Monday 4th November 2002 in order for her to e-mail out an agenda in advance of the next meeting. |
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