Amersham & Chalfont October 2004 Club Minutes

Amersham & Chalfont Hockey Club
Minutes of meeting held on Wednesday 20th October 2004


Present:
Warren Scott (WS) Sarah Watts (SW) Bob Hance (BH)
Jo Peters (JP) Peter Colwill (PC) Emma Hewitt (EH)
Justin Bootland (JB)


Apologies:
Ian Ringham (IR)


Minutes of last meeting & matters arising:
The minutes of the last meeting (15th September 2004) were accepted, subject to one spelling mistake & full names being used.

Andrew Downing needs to write to the bank to confirm the change of Treasurer before BH can make any transactions (apart from pay in cheques).


Actions from previous meeting:
See committee actions spreadsheet.


Chairman’s report:
CPSA will not be hiring out the clubhouse on Saturday for the rest of this year following 3 Saturdays recently when the clubhouse was not available for hockey teas. Events will resume again next year, although there will be fewer of them & proper notice will be given.
WS is now a director of CPSA.


Men’s Playing Report:
M1s are going with 12 each game – good performance / 2nd in league. M2s have very poor availability, which is getting worse & is causing problems further down the club. M3s have poor availability with lots of 4s now playing 3s – they have lost all their games. M4s have better availability, although losing players to the 3s, only have 3pts in the league. M5s are struggling with last week’s game being cancelled and much doubling up. No success so far in getting a Captain for the 5s (A Saunders, R. Korbert, M. McCree, A. Singh not keen). JB to continue, allocating one of the players to be Captain on the day. Many players from last year have stopped playing. 18 players from the men’s section last year are not playing this year. WS and JB are looking at all the options & have comments from hockey members in response to WS’s email on the subject. Vints going well.


Ladies Playing Report:
L1s have won all their games. L2s are doing OK although 1 key player has left the club (to play tennis). Adam Laubster is coaching the 3s – they are doing well in their higher division. L4s are winning many of their games. L5s is going well – great job being done by the new Captains. JP is trying to get them more fixtures.
Indoor is just starting again for the season with 2 teams, A and B. Haslemere is still on for 8/9th January & a training session is booked for 18 November. SW to ask John Spicer if the results could be sent to the enewsletter.


Junior Playing Report:
Sunday training is going very well with approx 70 juniors each week. Matches are underway, mixed results. Team Manager still required for the U14 Boys development.
The Clubmark pack has been reviewed and there are only a few items outstanding now. Mike Johnstone will be asked to re-write the development plan, which the committee will need to review.


Treasurer’s Report:
£7,561 in the bank (no cheques have been written for a long time).
Of note:
• Junior subs are ahead of budget.
• There have been no invoices for teas (may go direct to CPSA). Expected to be about £1300-1400.
• There should be an invoice for the fixture cards, although Heidi Frick may have paid for this with the money she collected from the advertising.
• Bucks Hockey Association affiliations have been paid (by WS) for 6 men’s and 4 ladies teams.
• The Hockey England affiliations need to be sorted by the 23rd Oct.

David Peters should be able to provide the list of cheque signatories (post meeting note, these have been confirmed as David Peters, Sarah Birger, Andrew Downing, Giles Payne, Chris Blamey, Rosemary Brand).

Match fees are up to date as of Friday 10th September at 3pm, apart from the 18th Sepember (Men’s 3s) and the ladies open day match (not collected). No major defaulters.

Subscriptions: the CPSA board have re-branded subs to ‘Annual Membership Fees’. These will now run from the time of joining the club, instead of Sep-Sep. This is to re-iterate membership to the sports club and should eliminate the lack of payment issues with the current system. Post dated cheques are still OK. Any allowances must be brought to the hockey chairman for discussion first.


Any Other Business:
Payment of coaches for 2nd teams downwards was discussed at length & it was concluded that the finances should be reviewed and this should be discussed again next meeting.
Socials – There is no Social Rep on the Board, however Catherine Watson and Sandra Taylor are managing the socials for now. All planned events are in the fixture card.
President’s Day set for 16th April – SW to check date in previous minutes.
Caroline Coates is organising a 1st Aid course.
Newlands: A letter should be sent to Angela Bunsall, Facilities Manager regarding the state of the pitch (football netting, lights are fence panels missing).
Teas: Helen Kitto will be starting as Teas coordinator shortly. Captains should be reminded that any complaints about teas should be passed via Helen or WS & not directly to Taylormade.


Date of Next Meeting:
17th November 2004

Future meeting dates: 8th December, 19th January, 16th February, 16th March.