AMERSHAM & CHALFONT HOCKEY CLUB
MINUTES OF COMMITTEE MEETING HELD ON 6TH NOVEMBER 2002
Those Attending
Alison Spicer (ACS) Caroline Chipperfield (CDC) Peter Colwill (PJC)
Drew Downing (DND) Zoë Scott (ZAS) Sarah Watts (SJMW)
1. Apologies
Janet Carter (JC) Mark Rutherford (MAR)
2. Minutes of Meeting held on 9th October 2002
5. Training
DND attended Men's Playing Committee to discuss sorting out Monday night
training. Duncan Ward stated that a rota had been drawn up, with one member
of the first and one member of the second teams attending each week.
The actual training plan was discussed and it was agreed that Jonathan Budd
(JB) needs to draw up a 4 week training plan for Monday nights.
ACS has spoken with Dan Lovelace (DL) and ascertained that he has already
paid his subs, she has told him that he will be reimbursed for these and
also that he no longer needs to pay his match fees. Whilst training payment
was discussed the issue of Celia Etchygoyen (CE) being paid was brought up
and this needs to be addressed. Also the fact that Steve Jacks' (SJ) payment
(£25) for the Monday night training session he took is still outstanding.
Action: - MAR to speak to JB regarding Monday night training plan.
- DND to reimburse DL his subscription fee
- ACS to discuss with JL and Vicki Williams an approach being made to CE
regarding her being paid as coach or whether she will continue on the
current unpaid basis
- DND to pay SJ for Monday night session outstanding.
6. Disciplinary Committee
ACS stated that the Club have reviewed their disciplinary procedures and are
satisfied that they are in accordance with the EHA code. It was stated that
Tony Hewston has decided not to appeal against his ban as it is understood
he has taken advice, the outcome of which is that his ban is likely to be
upheld.
9. Social Committee Report
CDC stated that she doesn't yet have social representatives for all teams,
so where there is no rep she is going direct to Captains. Her list is as
follows:
Ladies Men
I Sarah Cartledge Warren Scott
II Catherine Watson Duncan Ward(?)
III Faye Rider Simon Gooch
IV CDC Bruce Greenwood (?)
V Kate Bob Hance (?)
VI - Bob Hance (?)
Vets PJC
Action: ZAS to contact all Captains (those marked with (?)), who don't have
a social rep allocated and confirm the above
10. Pitch Corner Flags
PJC has looked at the cost of these and they are about £50 each. Jo Peters
however is sure that this is the responsibility of Newlands College and she
is chasing them up - ongoing action.
11.5 Any Other Business - Action Complete
3. Treasurer's Report
DND has produced a new format report, showing the actual against the
forecast and therefore is more detailed. This goes to Dave Peters and Dave
Banner and they had requested a more detailed report. There will be a
variance between the forecast and the actual due to numbers of mixed / cup /
Sunday games played.
DND went through his report with the Committee, which currently shows us as
£4,000 profit. However his season forecast comes out with a £3,500 loss,
this will cover all expenditure and excludes any possible money received
from the CPSA.
Publicity is now going to Board level as it is a major expense and hopefully
this will be backdated to the beginning of the season.
There was then discussion about the new format and the figures generally.
4. Playing Committees
Neither JC and MAR were in attendance so no report given, however ACS
stated that an emergency men's playing meeting had been called regarding
selection issues. JC and MAR had attended this and the issues have now been
resolved. ACS has now been added to the e-mail "loop" for men's availability
/ selection.
5. Social Committee Report
The Curry and Fireworks Night on 2nd November 2002 was a success, with
£100 ticket profit and roughly £400 bar profit being made.
ACS wished for the Committee's thanks to be shown to all those who helped
organise the event and especially to Sue Champion who was the only member of
the Ladies 5ths able to staff the bar and effectively stayed all night.
The next event is the Quiz Night to be held on the 23rd November 2002. There
will be teams of 6, with tickets costing £10 a head, to include a fish and
chip supper. There will be ordering slips for drinks, with ordered drinks
being taken to teams' tables. The Men's 5ths and 6ths are on the bar rota
for this event.
The Christmas Party will be held on the 14th December 2002,there won't be
any "formal" food but there will be snacks. CDC is looking into hire of a DJ
for the evening and ticket prices will be £2.00 a head, purely to cover the
cost of the disco.
The last Social Committee meeting was held on 5th November 2002.
6. Easter Tour
ZAS stated that only 2 people had responded with a deposit so far and
wanted guidance as to how best promote the tour. It was agreed to put a
small "ticker" on the newsletter with details and advising people to contact
their social rep for more information.
The deadline for rough numbers will be the end of November 2002. It was
agreed that the Hotel should be contacted to make a provisional booking with
no deposit and confirm the deposit deadline.
Action: ZAS to speak to Neil Turner regarding newsletter and to contact
South Cliffe Hotel for further details.
7. Any Other Business
7.1 Junior Section
SJMW gave a brief report, stating the Under 14s won 4 - 1 against Oxford in
the second round of the cup. She voiced the need for the Goal keeping kit to
be looked at and new kit purchased. It was agreed SJMW will report every
second meeting if applicable.
7.2 Trophies
A number of the trophies that were won last year have still not gone out and
they need to be given to winners.
Action: ZAS to contact winners regarding their trophies
7.3 Newlands Park Liability
Warren Scott has asked about the Club's stance on public liability at
Newlands Park regarding damage to cars. Whether the Club or Newlands are
liable and if the liability lies with Newlands whether there is a contact
person at Newlands that members should contact.
ACS confirmed that the liability does lie with Newlands due to the lack of
netting and the Club Rep to Newlands is Jo Peters (JP). She stated that it
may be sensible to ask Jonathan Budd (JB) to ask the men to train at the
other end of the pitch in future as this may reduce the number of balls
going through the netting and hitting cars.
There was discussion regarding the state of the pitch and car park generally
and this needs to be raised with JP. Is there a facility to have the pitch
swept with Newlands and if not could the Club look at purchasing a broom for
players to sweep the pitch. Also what is Newlands' liability generally for
non-sport related injuries that happen at the pitch.
Action: ACS to speak to JP and confirm who the Newlands Rep is to get the
above points addressed and also to speak to JB regarding men's training.
7.4 Boxing Day Game
ACS stated that Gerrards Cross has the pitch this year and there was
discussion regarding playing up at Newlands with Gerrards Cross or playing
at the Club on marked grass pitches against Vansittarts. It was agreed that
an invitation should be made to Gerrards Cross to play on grass with us and
the Vansittarts in the afternoon, however if they don't wish to do that we
will offer to play them in the morning at Newlands and come back to the Club
to play Vansittarts in the afternoon.
Action: - ACS to speak to Alistair Wertheim and ask him to approach Gerrards
Cross.
- SJMW to speak to Dave Banner about marking up pitches.
7.5 Club Day - 21st December 2002
This is an event marked in the fixture card and needs to start being
organised, the Committee agreed that we should look at holding it at the
Club so we need to look at getting the pitches marked up.
Action: - JC to start planning the day
- SJMW to speak to Dave Banner regarding pitches
7.6 Summer Sun Tours
Alistair Wertheim has received a flyer regarding summer tours and has passed
it to the Committee to look at. It was agreed that although a good idea
something of this nature needs to be picked up by an interested Club member
to sort out and organise. It will be put on the notice board so anybody
interested has access to numbers etc if thy wish to organise it.
Next Meeting
To be held on Wednesday 4th December 2002 at 8.00 pm.
ZAS asked that all agenda points are to her by Monday 2nd December 2002 in
order for her to e-mail out an agenda in advance of the next meeting.
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