| Amersham & Chalfont November 2003 Club Minutes |
| Chalfont Park Sports Association | Amersham & Chalfont Hockey Club | Chalfont St. Peter Cricket Club |
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Amersham & Chalfont Hockey Club Minutes for meeting held on the 27th November 2003 Those attending : Warren Scott (WS) Drew Downing (AD) Peter Colwill (PC) Jo Peters (JP) Sarah Watts (SW) 1] Apologies from: Caroline Chipperfield (CC) , Andy Watts (AW) 2] the minutes of the last meeting (8th October) were accepted the outstanding action list has been dispensed with as individuals took their own lists – as far as those present were concerned, all actions had been successfully completed or were just about to be !! 3] Junior’s Playing Rep’s report (SW) : we were informed that as the boys sides were playing teams with slightly older and more experienced players, their results were not so good. The girls were faring better but were also finding it tough. The Sunday junior’s training was going well with up to 70 youngsters in attendance – however, it was raised yet again that more helpers are needed as well as managers for the U14 boys and girls sides. Also, more coaches on Sunday morning at Newlands would be useful to spread the load more evenly. 4] Ladies’s Playing Rep’s report (EH) : very variable results throughout the ladies section with the 1sts at the bottom of their league (which they were promoted into last season) but not disheartened as they are playing quite well, just not able to convert chances into goals. The 2nd’s are safely mid-table with the 3rds doing very well, heading their league (under the joint captains of Cathy Stewart and Jan Carter) – well done and keep it up. The 4th’s are also mid table with the 5th’s playing friendlies and winning most of them. The 1sts have had two good hard cup games so far , both against higher teams – two losses but the opponents have subsequently progressed so not bad results. A tale of success comes from the indoor side which is now in it’s second season – congratulations are due as they have WON their league (being unbeaten in the process) – well done. They are now entered into the South finals which are taking place over the weekend of the 3rd and 4th January – support would be good. Attendance at training is still very good (usually around 40) and continues to be challenging Many thanks to Jo Peters for continuing to do an excellent job as women’s fixture secretary 5] Men’s Playing Rep’s report (WS) : The men’s section is also experiencing a mixed season – the 1sts are doing very well in all cup competitions but are a disappointing 5th in the league – still, they are only about 6 points behind the leaders so can still make promotion if they maintain their hard work and team play. The 2nd’s got off to a sticky start but have recovered somewhat to be safely placed mid-table. The 3rd’s however, just keep on rocking ; lead by the indomitable Ian Ringham moulding new players into a very effective team playing good, flowing hockey. However, once again, those 4th’s are top of their league but now under the leadership of Tim Brooker who has superbly stepped in to fill Bruce’s shoes. Tim (with the able assistance of Peter Whayman on the pitch) has formed a side based around experience and talented youngsters – excellent to watch. With the 6th team folding due to a real lack of availability (which has occurred throughout the section), Bob has done well to cope with the many resulting changes – after another winning start to the season. The team has struggled recently – however, no reason to be anything other than optimistic for the second half of the season under Bob. Re selection meeting on Monday nights before training, good attendance from the captains helps run the section relatively smoothly given issues with availability and selection. Training is still going well under Steve Jack with the numbers averaging around 30 to 35 – apart from the recent cold spell when 20 hearty souls braved the weather – looks like the ladies are tougher !!! It was mentioned that due to most players in the mixed side being from the higher teams, no mixed games would be played on Sundays which also had cup games arranged Thanks go to Nick Wilson for continuing to do a grand job as men’s fixture secretary 6] Treasurer’s report (AD) : The figures were gone through in summary : overall, doing very well with a greater net income than forecast – the forecast has now been amended to show the current position of having only 6 men’s sides rather than 7. In detail : the match fee income and pitch hire costs are greater than the revised forecast because of the extra 5 cup games played in October and November- however the extra cost is easily covered. The major saving is re teas whereby good control (preventing wastage) by David Dunford in conjunction with “Taylormade” has limited the losses due to non return by both opposition teams and some home players – must say a big thank you to David for his hard work. Just for information purposes, ACHC reimburses CPSA for teas as the invoice is settled by CPSA directly with Taylormade every month. The junior’s subs are now collected in and will cover all costs for the rest of the season with a surplus at the end unless spent on equipment , trophies etc in the mean time. The income raised by the mixed tournament is obviously welcome – well done to all concerned. The advertising also helped to pay for a substantial part of the fixture card. The league affiliation fees have all been paid for (see below) which includes the HA sub - in terms of cashflow (with the cost already being accrued in the accounts), the hockey section is yet to see an invoice from the HA (at £165 for 11 teams) – this now has been put back to mid December by the HA. Another big saving is re equipment as we have forecast for various things including 1st aid kits (however £250 is being spent in Dec) , match & practice balls (acquired cheaply at start of season) and junior’s equipment (£500 in budget not yet touched). We obviously want to spend whatever is necessary for the junior’s section. So, overall, a profit of £3k compared to a forecast position of break even !! This will allow ACHC to transfer aprox £2k to the ring-fenced astro fund bank account in the near future. Re the analysis which is prepared by AD (most week’s) showing outstanding match fees (and distributed to all captains), it was requested that cup games and mixed be shown seperately – this has now been done. It was noted that the system of collecting and recording players / availability and match fees (due and collected) was working well and imposed a good sense of discipline on the captains – however vigilance is needed to prevent any slippage. 7] Business report (CC) : we heard that Chris Blamey was going to become Director of Grounds and clubhouse which would fill one important vacancy. It was mentioned that Sky was costing aprox £2.5k per year , and whether we were getting sufficient value for it to cover the cost – or even if members now expected it to be provided. The feeling was generally that CPSA will have to review the renewal early in 04 and to cease subscribing if necessary – the point was made that there were a number of items required by hockey AND cricket which could be deemed to be more essential. We had an update about a proposed nursery in the clubhouse, implications re usage during the week / storage and H&S and revenues. It looked promising at this early stage and was left with CPSA to negotiate. The income would be very very useful to the whole organisation not only in covering existing debts but in financing plans for the future development of the sports club. 8] Curry & Fireworks night : it was agreed by all of the committee that all those concerned (Al , Wotto and Zoe along with extra helpers / pyromaniacs Giles and Goochie) had done a marvellous job – the initial profit from the event was estimated to be £700 with a possible £600 for the bar – excellent stuff. The food provided certainly filled up people and there were many options on offer. The next social do is the Xmas party on Saturday 13th December where a ticket for £5 would include food and a glass of mulled wine. Tickets had been distributed to each team for sale as well as raffle tickets. It was noted that there was still no board member to fill this very important role of bringing all members together socially. 9] Astro update (AW) : basically not much apart from going to get alternative quotes from two different suppliers 10] AOB : - JP asked that NW (men’s fixtures secretary) get her details of all away fixtures - Re umpires, suggested that an extra course be run in February - Also on the same subject, it was agreed that we as a section needed someone to be umpires co-ordinator to provide us with a central contact for games and organiser of such events. - It was mentioned that a certain number of lights were no longer working at the BHS pitch which was affecting training – JP was tasked to laise with BHS to ask them to rectify this - We had been informed by Newlands Park that they wanted all players and opposition to now use the side entrance (to the grounds) to gain access to the pitch instead of using the front entrance – this was to lessen the amount of traffic and disturbance of the security guard - AD was tasked with contacting Newlands Park to discuss the state of the pitch and in particular, the fencing round the pitch and the extra netting at both ends. It was also requested that we be able to gain access to the pitch at 9:15 on Sundays to enable the coaches (of the juniors) to set up. [code 007 for flags] - 20th December – Club Day : after a brief discussion about the purpose of this (ie internal fun day to get all ages / levels of players playing together), the theme was settled on forwards V defenders as this was an old argument as to who was best !! Two matches were discussed (one women’s and one men’s) with each Saturday team getting 4 players (two of each type) for the match – ladies to start at 12:30 with the men at 2:00. Teas are to be provided down the club afterwards. Captains were selected and WS and EH agreed to help organise etc. Umpires are also needed. - Teas : - Were discussed as CPSA were about to hold a three month review of the operation to date – the first thing mentioned was that usually certain team’s oppositions always came back (men’s 1sts & vints) and for those games starting between 1pm and 3pm. It was stated that we must be careful not to under order (to control costs) as this may annoy members expecting food and paying for it through match fees. - We were told that Taylormade had one concern which was them not being able to identify who was in what team so as to feed them first before any “others” – it was decided that captains needed to chaperone their team better or even start some sort of voucher system whereby tickets are given to the visiting and home captains reflecting how many meals are available and that only those who handed in a ticket would be served !! - On the whole though, a good success as members were provided with tasty food but helpful staff who also ran the bar enabling all members to enjoy the post match atmosphere more. 11] date and time of next meeting : as EH was going to be working on Thursday evenings, it was decided to switch back to Wednesdays – the next meeting being on the 14th of January. Thanks were given to our gracious hosts (WS & ZS) who kept us full with snacks and drinks (mostly non-alcoholic) and hopes that we would be allowed to return in Jan !! |
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