| Amersham & Chalfont May 2003 Club Minutes |
| Chalfont Park Sports Association | Amersham & Chalfont Hockey Club | Chalfont St. Peter Cricket Club |
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AMERSHAM & CHALFONT HOCKEY CLUB MINUTES OF COMMITTEE MEETING HELD ON 23RD APRIL 2003 Those Attending Alison Spicer (ACS) Caroline Chipperfield (CDC) Peter Colwill (PJC) Drew Downing (DND) Zoë Scott (ZAS) Sarah Watts (SJMW) Andy Watts (ASJW) 1. Apologies None received. 2. Minutes / Actions of Meeting held on 2nd April 2003 The minutes from the previous meeting were agreed. 3. Club Supper / Presidents Day – Update CDC stated that the final food orders were due in on Friday morning. ACS said all Ladies Presidents Team had been asked if they wanted to attend the dinner and the team was all sorted. CDC handed out a day plan she had prepared and talked through the day regarding food, disco, bar etc. ACS said all awards were in hand and she was organising who would present which award. CDC confirmed that currently there were 163 definites, including 20 cricketers, with 19 tables planned. She needed 2 more people to attend to break even. PJC stated that he had had a conversation with the President who was unhappy over the organisation of the day. There had been no communication with him by the Committee and we had not even discussed the teams with him. He has offered PJC £300 to go towards the post-match teas, which the Committee were very grateful to hear. He would also like to know if his son’s girlfriend would be able to play. ACS said she would call him to discuss the plans for Presidents Day, although PJC had updated him generally, and also agreed it would be fine for this son’s girl friend to play and she would confirm that with him at the same time. SJMW stated that she could not get an opposition for the Junior Boy’s game as there is a big tournament on that day so she has had to cancel the game. Everything is in hand and the Committee thanked CDC for her efforts in arranging the day. 4. AGM ZAS stated that the Chairman of the Board had recommended that we postpone our AGM until after the CPSA AGM as changes to the new Board / Chairman will impact on both hockey and cricket sections. After some discussion it was agreed that the hockey AGM should go ahead as planned and any major changes to the CPSA Board which would impact significantly on the hockey section would have to result in an EGM for the hockey section. The agenda for the AGM was agreed as follows: • Apologies • Minutes of previous AGM • Officers Reports • Election of Officers • Proposed Restructure of CPSA Board • AOB ZAS will send out the notices by e-mail (with the help of Neil Turner) and anybody not on his newsletter circulation will receive a postal notice. These need to be posed by Tuesday at the latest if they are to be sent 2nd class. To be included with the notice will be a general newsletter to be written by ASJW and forthcoming social events from CDC. It was agreed that Captains could provide ZAS with a short report to be read if they could not attend. Action - ASJW to provide ZAS with newsletter piece. - CDC to provide ZAS with social piece. - ZAS to contact Captains re AGM report. - ZAS to send out AGM notices to whole club. 5. Any Other Business 5.1 Training The Men’s Playing Committee are not happy with the Committee’s decision to change training back to single sex, with men on Monday and women on Tuesday, as a prior Joint Committee in January 2003 had stated training should remain as this season. The events of the Joint Playing Committee were noted, but things have moved on substantially since then. After a very long discussion where DND strongly represented the opinions of the Men’s Playing Committee and all the pros and cons of the training remaining or being changed were discussed it was agreed not to reverse the decision of the Committee to revert to single sex training as set out above. 6. Date & Time of Next Meeting To be arranged after the AGM, when the new Committee are in place. |
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