Amersham & Chalfont July 2004 Club Minutes

Amersham & Chalfont Hockey Club
Minutes for meeting held on the Wed 21 July 2004


Present:
Warren Scott (WS) Peter Colwill (PC) Ian Ringham (IR)
Emma Hewitt (EH) Jo Peters (JP)
Apologies:
Sarah Watts (SW) Tim Brooker (TB)
Minutes of last meeting &matters arising:
The minutes of the last meeting (10th June 2004) were accepted.
Actions from previous meeting. (Outstanding items in bold)
These are currently on a spreadsheet sent to each committee member

Matters arising:
New Committee:
Tim Brooker has agreed that should the committee wish him to take on the role of Treasurer then he would be willing to step down from Players Rep and take up the role. The committee discussed this and accepted that at this time the treasurer was a more important role to fulfil. Therefore Tim was voted in by the committee as Treasurer.

Therefore the committee is currently as follows:

Chairman Warren Scott
Secretary Sarah Watts
Treasurer Tim Brooker
Men’s Playing Rep Vacant
Ladies Playing Rep Emma Hewitt
Junior Playing Rep Ian Ringham
General Members Jo Peters (also Ladies Fixture Secretary) & Peter Colwill (also Vintage Captain).

WS to send info re committee to the members.
WS will check who should be informed on the Men’s side (for the leagues etc) & add to calendar of events.
SW will check all the Ladies, plus inform the Bucks Hockey Association and England Hockey.
New Season:
Open Day 4th September 2004 starting at 12.00pm.
Womens 2nd XI Friendly 10:30 – 12:00
This leaves the following times
12:00-13:10 Mens
13:20-14:30 Womens
14:40-16:00 Vintage
Teas not to be arranged for any sides, but tea / Coffee at club would be good
WS to speak to Sandra / Caroline Chipperfield
PW to check if this requirement for a Vintage fixture exists
EH / WS Arrange Umpires / Keepers for the day

The Open Day is to be mentioned on the Flyer as designed by Andy Watts ( see later notes ).

Mixed Tournament 12th September 2004
Can the club be used / camping overnight?
12 teams entered – need to encourage deposit payment
Clash with Indian BBQ – Need to have one or other probably
Morning BBQ for campers / club members
Need to get Charcoal and food organised
Pitch Markings need organisation

Fixture Card:
Mark Rutherford (Heidi Frick & Zoë Scott) will be putting this together again this year. Some changes have been requested from the hockey section:
• The ACHC committee should be on the first page (not CPSA board).
• Full addresses and telephone numbers are needed for all officers. SW to collect.
• A full list of all awards should be listed (including all the individual team awards).


Player’s availability for the New Season:
Players need to take some responsibility for their availability throughout the season & keep their Captains/Playing rep informed. TB should look at the model the ladies use for availability and try to implement something similar for the Men. All Captains should also be aware that attending Selection Meetings are one of the main responsibilities of their role. Match details/times etc should be available for all via the website shortly.
WS to discuss with Neil Turner whether fixtures can be put onto the pc at the club each week as well.


Player’s Reps & Captain’s responsibilities:
WS to put together a list of player’s reps and Captain’s responsibilities – ideally many of these can be delegated. TB to encourage all Captains to have a Vice. Mike Snell holds details of directions to all clubs in Bucks Berks & Oxon & many others for the Ladies – maybe this can be located centrally for all to use.

Unfilled ACHC roles:
Mens Playing Representative
Vints & Mixed Fixtures. PC may be able to identify someone from the team for Vints
Social Rep
Captains for L4s, L5s, M5s, M6s
Team Managers for Juniors
All committee members to advertise amongst club members.


Reports:
Treasury Most teams are up to date for match fees although the summer fees need to come in a bit faster.
WS will collate the remaining information he has for his spreadsheet & follow-up any missing fees
JP Suggested that the format to collect fees pre-match would be sensible, and should be encouraged. WS will add this to the notes to be sent to the new Captains for the start of the season.
Fixtures These are currently being worked on by Nick Wilson / Jo Peters and most friendly dates now sorted
PC to email to vets to ask for support in organising fixtures
WS to speak to Geoff Brown about organising mixed fixtures
Ladies: First XI have had a hard summer season and drawn / lost several matches
Second XI have had more success and have qualified for the Semi-Finals on 7th August
Club XI have had an on/off season, with problems of matches clashing with mixed
Ladies 5s Captains remains outstanding, but EH to speak to Al Spicer about possibilities
Mens: First XI Mid-Table but have started playing some very good hockey in recent matches
Club XI started well, but have lost several of their later matches
Vints: Trevor Wood has kindly organised the Summer Fixtures, though there have only been a few matches
Plans for a Keeper for next season are coming on, though details remain sketchy at this point
Mixed: The mixed summer has gone very well, with very sociable matches, though most have been played against the same opposition each time – Vansitarts, Wokingham etc.
Juniors: Club Marque needs to be put together and sent off.
Possibility of a social for the Juniors at the start of the season – IR to look into this
IR / SW to hold handover meeting for the Juniors pre-season and plan for upcoming events etc.

CPSA Board Report:
TaylorMade contract has been reviewed and is likely to remain in place for another year, since the relationship between the two parties has been good, and the club has seen great benefit from the work that TaylorMade put into the running of Teas and Events.
The Flyer has been produced by Andrew Watts, and will be finalised in the next few weeks. The delivery options have been cut due to the late organisation ( delayed by Royal Mail ). Therefore there will be the following drops:

30th August – SL9 Regions 8-9, HP7 Regions 0-9

Then a further drop in future weeks will encompass UB9 and HP6 ( Uxbridge and Old Amersham )


Any Other Business:
Training: The training needs to be finalised.
WS to meet with Players Rep, Coaches and Senior Captains
EH to get ladies thoughts / Feedback
Kit: Alex Bagehot (AB) has been looking into an away strip – the committee feel that this would be a good idea for the first 2 teams of each section. This should include Socks & Shirts
Also would like tracksuits ( Ladies require long Zips ! )
WS to get AB to put shop details into a pre-season news letter
Gumshields Need to arrange for a visit from the specialist to a couple of the training nights.
WS to speak to Drew to get contact
Juniors: Need Sunday helpers which needs to be factored into plans for the season.
Umpires: Mark Yeomans has made several good suggestions about how to encourage new Umpires to take up the challenge and the committee discussed these at length. In particular they liked the idea of the club of somehow helping with the costs of umpires shirts, but felt a “novice” shirt was not the answer here. However they are happy to consider further ideas as they come along, and may look into the possibility of helping toward the qualified version of the shirts.
Cup Entry: WS Stated that Cup Entry was being done for the First XI Men & Women, Vintage XI and the U15 Boy & Girls. There is a question over what happens about entry for local Cups ( Bucks etc. )
JP wants to be included on contact details for Club – WS to mail Jo Baker with details

Date of Next Meeting:
It was proposed by WS that there should be a regular committee meeting date arranged, JP suggested the 3rd Wednesday of the month as this should coincide with the Cricket which could be useful.
This was agreed, but would need to be checked with members of the committee that were not present.

Next Meeting - 18th August 2004