Amersham & Chalfont 8 January 2003 Club Minutes |
| Chalfont Park Sports Association | Amersham & Chalfont Hockey Club | Chalfont St. Peter Cricket Club |
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AMERSHAM & CHALFONT HOCKEY CLUB MINUTES OF COMMITTEE MEETING HELD ON 8TH JANUARY 2003 Those Attending Alison Spicer (ACS) Janet Carter (JC) Peter Colwill (PJC) Mark Rutherford (MR) Zoë Scott (ZAS) Sarah Watts (SJMW) 1. Apologies Caroline Chipperfield (CDC) Drew Downing (DND) Andy Watts (AW) 2. Minutes / Actions of Meeting held on 4th December 2002 Outstanding actions on separate page, only completed actions detailed here. MAR to speak to JB regarding Monday night training plan MAR reported that a formal plan has not been drawn up, although a minimum of one man from both the men’s’ first and second team must attend. Steve Jacks is able to take a Monday night training session once a fortnight and will charge £25 per session. MAR will liaise with SJ about his commitments and MAR and JP will liaise with Dave Potts to devise a training plan. ACS to discuss with JL and VW Celia Etchygoyen’s payment for coaching or her coaching time and this will be taken off her son’s subscription as this has already been paid. ACS to speak to Nikki Smith regarding bar rota cover generally The ladies thirds are down to cover the bar on the 1st February 2003 and ACS reported that she has e-mailed NS to ensure it is properly covered. Member Satisfaction Survey; web requirements and deadline The survey was on the web in time with the assistance of Neil Turner and Warren Scott and ACS wanted to thank all those who helped get the survey sorted out in such a short space of time. PJC to contact DM and let him know the Committee’s feeling regarding hosting County Championships and discuss logistics PJC has responded with the Committee’s views, but has not received any reply from DM as yet. MAR / JC to get Playing Committees to look at solutions to their future training and playing requirements Although not a completed action, this was discussed in some more detail. MAR and JC will discuss this at their next Committee meeting. They will also discuss how successful the Monday / Tuesday night training split has been and ask for people’s views on an increase in match fees in the future. 3. Member Satisfaction Survey Due to the lack of teams playing this weekend the decision was taken to extend the survey completion date by one week to Sunday 19th January 2003. ACS felt she would be able to get an overview of the results from Neil for the Board Meeting on the 16th January 2003. 4. Presidents Day PCJ wanted this added to the agenda as the date of 26th April 2003 has already been set and he felt that the organisation should start to be discussed. It was confirmed that the Joint Playing Committee arranges the format of the day. JC will arrange a Ladies Presidents Team, PJC and MAR will arrange the Men’s Presidents Team. This will be an ongoing agenda item for next month to discuss format decision. Ongoing Action for Committee Discussion 5. Club Supper Again this is another agenda item that PJC wanted to start off the initial discussions on. Unfortunately CDC was not present so not much discussion could take place. JC and MAR will ask players generally for their opinions on how the evening should go, whether they would like a formal or themed event for example. The Committee meanwhile were asked to think about who should be invited to the event. Ongoing Action for Committee Discussion 6. Unpaid Match Fees Before the meeting ACS had contacted Jo Peters for her input on this point, which she e-mailed to ACS, this was read to the Committee who then discussed how unpaid match fees are currently chased up. ACS said something should go in the newsletter to remind players that match fees should be paid on the day, rather than at a later date. PJC requested that the figures for non-payment should be collated on a regular basis and discussed at the monthly Committee meeting. After some discussion it was felt that JC and MAR should be more involved, possibly having this as a discussion point at their Joint Players Committee meeting first to be dealt with and if a problem persists then it should be brought to the attention of the Committee. JC and MAR will look at Jo Peters’ records at the next Joint Players Committee meeting to see if her system can be improved upon at all. Action - ACS to ask NT to put a short piece in the newsletter - JC to contact JP before the next Joint Players Committee meeting 7. Treasurer’s Report No report available as DND not in attendance. 8. Men’s’ Playing Committee Report MAR reported that there had been no Men’s’ Committee meeting since October 2002, however they discussed at that meeting the general issues surrounding selection, which are now resolved and Doug MacColl is the informal Chairman of selection. Bob Hance was asked to circulate a membership list of all the Men’s’ members, although MAR was unsure if this had yet been done. MAR has spoken to Dave Tobin regarding Umpires Courses and as there is already a course being held at Marlow DT would like our members to attend this one. MAR is intending to speak to DT to find out who from A&C is booked on to attend. 9. Ladies Playing Committee Report JC reported that there are 2 main problems in the Ladies section at the moment. The first is the lack of direction and moral generally in the Ladies third team. There isn’t much on-pitch focus which may be contributing to the problems and this is something that DP is trying to help with and sort out. The second problem is with selection. Sue Champion the fifths Captain is very good at promoting her players but dropping players from the fourths and thirds is a problem and new players coming up are overloading the teams. There is also the potential problem in selection of first team players being league bound – there are 8 named players who if they are dropped are not able to go down to the seconds but will have to go into the thirds because of league rules. The Captains may need to take advice from DP for future selection and they want a point made that attendance at training should play a large part in selection. JC and MAR agreed that they will arrange a Joint Players Committee meeting for Wednesday 22nd January 2003. Action - MAR and JC to organise Joint Players Committee meeting 10. Social Committee Report No report available as CDC not in attendance, however ACS reported that she understood CDC had sorted out cover for all the external events before her holiday. 11. Any Other Business 11.1 Voting Rights for ZAS ZAS mentioned that as only a social member of the club she was currently unable to vote at the AGM, which is something she would want to do if possible. MAR looked up the relevant section in the constitution and it states that the Committee has the authority to give people voting rights. He therefore proposed ZAS be given full voting rights, which JC seconded. 11.2 AGM Date ACS would like to hold the AGM in May 2003 as long as the accounting procedures allow. The Committee discussed the date of the AGM and it was agreed that a Friday would be a good day to hold the AGM. After looking at diaries Friday 16th May 2003 was provisionally agreed upon, although this must be checked with DND before it is confirmed. Action - ZAS to speak to DND for approval of the date 11.3 Annual Awards The end of season awards were discussed and it was agreed that the following awards will be given at the Club Supper: Clubman Ladies Player of the Year Men’s Player of the Year Team Most Improved Lady Most Improved Man And Junior awards, which will be given at another time. It was agreed that if Captains want to give individual awards for their team they can do, but they shouldn’t be given out at the Club Supper. Action - JC and MAR to discuss award recipients with the Captains 11.4 First Aid Kits [MAR or SJMW] stated that an order for first aid kit supplies would be going in soon and asked if anybody knew of anything in particular that needing ordering, although nobody was aware of anything. 12. Date & Time of Next Meeting To be held on Wednesday 5th February 2003 at 8.00 pm. ZAS asked that all agenda points are with her by Monday 3rd February 2003 in order for her to e-mail out an agenda in advance of the next meeting. |
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