Present
Giles Payne, Janet Carter, Mark Rutherford, Annie Brothwell, Sarah Birger, Al Spicer, Cal Tomlinson, Alastair Wertheim, Peter Colwill, Heidi Frick, Mark Wardman, Alan Carruthers, Jo Peters, Tony Eaude, Peter Mills, Robert Hance, Jamie Lamborn, Nigel Shaw, Stephen Jack, Helen Kitto, Neil Turner, Sarah Cartledge, Martin Cartledge, Drew Downing, Louise Hagan, Mo Burnley, Rachel Nikolay-Parker, Sue Champion, Geoff Bullock, Andy Watts, David Peters, Philip Stewart, Trevor Wood, Martin Lamborn, Adrian Halliday, Heidi Jones, Ian Ringham, Stuart McCurry, Judi Burrows.

Apologies for absence
Mike Johnstone, Duncan Ward, The Cremin family, Julian Sargent, Doug MacColl, Gaye Pickard, Samantha Falconer-Brown, Cathy Cumpstey, Catherine Watson, Mark Worrell, David Banner, David Dawkins, Alistair Howse, Simon Seabrook, Chris Blamey, Lionel Warren, Nicky Renwick, Simon Gooch, Steve Richman, Nick Wilson, Caroline Chipperfield, Caroline Coates, Charlie Wooler, Andrea Jobling, Vicky Williams.

Adoption of Constitution & Name
(see attached ‘The Rules of Amersham & Chalfont Hockey Club’)
Giles Payne explained that the constitution had been drafted by himself, Peter Colwill, Tony Eaude and Mark Rutherford and although not read out in full the following points were noted at the meeting:

Point 6: All members will be requested to complete an application form documenting their contact details & date of birth so that a proper database of members can be maintained
Point 10: it was proposed that at this meeting the Captains would not be elected as not all the teams were fully formed.
Point 19: Both sexes will be represented on the committee as an attempt to maintain a balance within the club.

Q.  (Re point 5) Are we proposing to re-elect Honorary Life members and Vice Presidents of the 2 clubs?
A. Both will be adopted from the 2 clubs but if no contact can be made with them, then they will be removed.

Adoption of the name Amersham & Chalfont Hockey Club and the rules was proposed by Drew Downing and seconded by Martin Cartledge.

Election of Officers
Final requests for further nominations to stand for the following officer positions were made but none were forthcoming. The committee was therefore voted as follows:
                                                                        Proposed by:              Seconded by:

Chairman                      Giles Payne               Peter Colwill               Mark Rutherford
Secretary                      Sarah Birger                Annie Brothwell        Sarah Cartledge
Treasurer                      Drew Downing         Neil Turner               David Peters
Social Secretary            Al Spicer               Sarah Birger                Cal Tomlinson

Election of General Members
Giles Payne proposed that Mark Rutherford and Janet Carter, as Chair persons from Amersham Mens and Ladies section, should stand as General Members to ensure continuity and to give them an opportunity to continue to influence in the running of the club. Requests for other nominations were made & the General Members were elected as Follows:

                                     Proposed by:              Seconded by:
Janet Carter                   Giles Payne               Cal Tomlinson
Mark Rutherford            Giles Payne               Martin Cartledge
Peter Colwill                  Sarah Cartledge            Alastair Wertheim
Cal Tomlinson                Annie Brothwell                       Janet Carter

Giles Payne explained that the main committee will oversee the workings of other smaller sub-committees, not elected at a general meeting.

Adoption of Club colours, shield and playing strip
First of all thanks was given to Martin Cartledge for negotiating a great deal with HockeyHeaven and putting a lot of hard work in over the summer to obtain the kit. Orders for numbers are still being taken.

Colours: Red & Navy Blue
Kit: Navy blue shirt with red collar & red (short) sleeves, navy blue shorts/skirt, red socks with blue band at the top. Personal playing number on the back of shirt and front of shorts/shirt.
Shield: Right half red with griffin emblem, left half blue with swam emblem, ‘Amersham & Chalfont’ at the top and ‘Hockey Club, Est. 2001’ at the bottom in white letters.
The use of the name FLAMES on the back of the shirts was unanimously rejected. The use of this as a club knick-name can develop over the season.
The colours, shield and strip were agreed and adopted by the meeting.
 

Any Other Business
Bank Account & signatories

The committee proposed that there will be 2 signatories for all cheques. Those present at the meeting agreed to empower the committee to decide who these people will be at there next meeting and when the bank accounts have been set up. It was suggested that there will be 3-4 names including Treasurer, Chairman and Secretary & there were no objections to this.

Shirt orders
Martin Cartledge is taking orders for shirt numbers and collecting size information.
New Player registration form
To be completed for all new and existing members and sent to Secretary to update database.
Tony Eaude explained the situation regarding the Mens Captains and. The following are already in place: 1^st Jamie Lamborn, 2^nd Duncan Ward, 4^th Bob Hance, Vets Trevor Wood. There are therefore vacancies for the 3rds 5ths and 6ths teams, although Ian Ringham may be persuaded to take on one of these sides.

Q. Where does mixed fit in?
A. In with the players sub-committee but keeping close contact with the social sub-committee

There was some debate over the playing sub-committee and accepted that the Men, Women & Mixed sections should work together as one sub-committee although selection meetings will be separated into Men & Women.

Q. Will any teams be playing on grass next season?
A. This has not yet been assessed. So far all Men & Womens games have been booked on astro. The Vets will also play on astro, however the grass pitches can be used for mixed on Sundays.

Q. Is there as timescale on when a decision will be made
A. No timescale yet. There will be some grass hockey but the development of the club will be on astro.

Q. Is it worth maintaining the grass pitches and paying for new goals if they are not going to be used?
A. The outfield has to be maintained anyway for cricket.

Club Finances
Chalfont Park Sports Association (CPSA) have been making good progress with the re-build of the clubhouse, with the balcony now in place. The estimated completion date is 19^th September, although it will be functional before this date.

The new Science Park at the British Alcan site is looking at using and extending our facilities, which will help relieve the re-build costs. CPSA are also looking at other ways of raising money for the re-build so that minimal money is taken form the cricket & hockey playing sections.

Tony Eaude stated that a certain amount of reserve is needed to run the club smoothly and that the distinction between ACHC and CPSA needs to be clarified very early on.  David Peters (CPSA Treasurer) and Drew Downing will liase to ensure that the hockey club has the funds it needs.

Club House Opening Party – 22^nd September 2001
Martin Cartledge is organising this all day event (noon-midnight). There will be daytime activities such as kids hockey, 5 a side football, bouncy castle, followed by black tie buffet in the evening with disco and casino. Tickets are limited to 240 people. Please sell table to family & friends & spread the word.  There is also a pub-crawl in Old Amersham next Friday 27^th.

Website
Andy Watts volunteered to re-design the website and requested that to promote the club as an open-minded club the minutes should be put on the website for all to read. There were no objections to this.

Andy Watts requested information from Amersham (pictures etc) to put the History of Amersham HC up. Lionel Warren may be contacted to assist with this.

Open Day Flyers
Suzy Whyman had prepared some flyers to advertise the Open Day on 2^nd September. These were handed out for distribution into local libraries etc.

Q. What about the schools that have now broken up and so will not hear about the open day.
A. There is going to be a inter-schools competion later in September which will be advertised in all local schools to attract new colts players.

Q. What about subs for university players who are not around all season but still want to play when back home.
A. They will still be Full members, but an adjustment to subs can be made on a case by case basis.

Minutes prepared by Sarah Birger.