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Amersham & Chalfont
December 2004 Club Minutes
Amersham & Chalfont Hockey Club
Minutes of meeting held on Wednesday 8th December 2004
Present:
Warren Scott (WS) Sarah Watts (SW) Ian Ringham (IR)
Peter Colwill (PC) Justin Bootland (JB)
Apologies:
Bob Hance (BH) Jo Peters (JP) Emma Hewitt (EH)
Minutes of last meeting & matters arising:
The minutes of the last meeting (20th October 2004) were proposed by PC
& accepted as correct.
Actions from previous meeting:
See committee actions spreadsheet.
Chairman’s report:
From the last CPSA meeting, the clubhouse has been hired out for several
events next year and this will bring in revenue for the club. In January
2006 there has been a hire by the Bucks County Council for 2 Saturdays &
it’s not clear as yet whether this means the full day & what the impact
on hockey will be.
Annual Memberships are in reasonably good shape from the hockey section
with just a few non-payers. These people should not be playing any
matches until monies have been received. The new database being created
will initiate a reminder when AMs are due. It was agreed that Juniors
are still managed separately in terms of Annual Membership so that the ½
year terms and concessions can be made.
It was discussed the press coverage for the club needs to be increased,
at present |David Peters is sending in the ladies reports and SW is
sending in occasional Junior reports. Neil Scott has apparently offered
be press officer.
BH has offered to organise the end of season ball, on 16th April. The
name will be reverted back to Hockey Club Supper. There was a discussion
on how to get people more interested socially in the club, for example
giving out drinks coupons to Junior member’s parents, as there is a
steady decline in the use of the clubhouse by hockey members. A question
was raised whether or not spouses were automatically social members of
the club. WS to check with CPSA.
WS informed the committee that the hockey section will need to draw up a
contract with CPSA for lending the money from the astro fund to pay of
the CPSA debts. Action WS.
Treasurer’s report:
WS is banking money whilst BH is on holiday.
WS is currently updating the match fee collection sheets although there
are very few problems this year with collection of match fees. There
will be a check done at Christmas. Actuals are likely to be less than
expected due to the lack of a 6th men’s team.
There were some queries regarding the accounts (money in bank) from the
most recent set of accounts, as raised by PC. PC to check with BH.
Secretary’s report:
Post/Emails:
Announcement of a Southern Counties Hockey Association/England Hockey
meeting on 19th January 2005 to discuss the strategy for hockey in
England 2005-2009 ‘Uniting the Hockey Family’ as outlined in the
attached document.
Announcement of a Southern Counties HA development committee meeting on
14th December entitled long term athletic development to discuss whether
or not this programme should be adopted by hockey & how it should be
adapted for hockey players.
Announcement of the England Hockey Affiliation Working Group – formed to
look at the possibility of moving from club affiliations to Individual
Membership. Thoughts on this change should be emailed to
bridget.midwinter@virgin.net
Men’s Playing Report:
The 1s are 3rd in the league and doing well. The 2s are not having a
great run at present, availability is a bit hit and miss. They are 9th
in the league, but close on points. Oppositions look strong and Craig
Ottaway is often playing 1s, leaving Colin Byrne in charge. 3s are 10th
in league but could easily jump to mid-table. The 4s are 5th in the
league and could get to 2nd & get promoted. The 5s are 12th in the
league and 5 point adrift – they may be relegated. Ian Hockney may take
over as 5s Captain, although he still needs a vice who can take over
whilst he is paying in higher teams. Neil Scott may stand in. Vints are
doing well with good availability and they have been helping out the 5s.
Availability is still a problem, particularly in the 2s which has a
knock-on effect throughout the rest of the club. The 5s end up with
scratch teams and this shows in their league position. It was agreed
that we should hold onto the 5s and the rest of the club should support
as much as possible to get through this sticky period.
There are some written selection guidelines, both EH and WS have a
ladies and men’s policy respectively. WS to send these to JB.
Ladies Playing Report:
From EH (via email):
Ladies 1st XI - Won all league games so far and most friendlies. Have
lost one friendly. Are currently at top of their league and Laura
Patterson is highest goal scorer in that league and in our club!
Ladies 2nd XI - Have won 3, drawn 2 and lost 1. Are currently sitting
6th out of 15 teams in their division.
Ladies 3rd XI - Have won 2, drawn 3 and not lost any league games. They
are half way up table.
Ladies 4th XI - Have won 3, lost 1 and drawn none. They are currently
sitting 3rd out of 13!
Ladies 5th XI - Have won 1, drawn 1 and lost 2.
Ladies A indoor team have had a mix of results but are doing very well
and have gone way up the table now. Ladies B indoor team were undefeated
until last week and have now lost only 1 game. They are currently 2nd in
the league table.
We will be holding a ladies playing committee meeting soon (once I’m
back from holiday) to help work out a few things. We will be discussing
helping the 5s with a couple of experienced players, pushing the juniors
up through the teams, and a few other things.
Apart from that everything seems fine in the ladies section at the
moment. There seems to be a couple of players who are not keen on moving
up to team above so I’m investigating. Haven’t really had any issues so
far. Dave is going to start getting captains to get availability for
after Christmas soon, but our league doesn’t start back until early Feb
so plenty of friendlies to get us back in the swing.
One other thing is that my number is wrong in the fixture book again! So
maybe if I do this role for a 3rd year they might get it right! 07971
682218.
SW noted that the ladies league is being restructured at the end of this
year, such that the Premier Division will be split into two, with the
top half forming a new South division (South Div. 3) and the bottom half
staying as the Premier. More teams will get promoted from each of the
lower divisions. It is also hoped that the ladies 5s will join the
bottom division of the league next year.
Junior Playing Report:
Junior training is going extremely well at present. The U12s session is
well supported by Mum/Dad helpers and both sessions are being run
according to the training structure as set out by Tony Euade.
The Girls U15s won their 1st EH Cup game 11-0 vs City of Oxford and the
boys are through to R2 of the Plate competition. There is an issue with
getting the boys into the men’s section as the 5th team is not safe for
them – they need to be in the 4s with some ‘sensible’ players around to
protect and develop them.
Mike Johnstone has updated the development plan. This needs to be
reviewed and approved by the main committee.
Rewards for volunteers:
After much discussion, primarily on whether coaches should be paid for
by the club for teams below the two 1st XIs, it was decided that no
concessions would be made for players volunteering to help other teams.
However in recognition of all the work that everyone does for the club
it was suggested that an evening social should be arranged and that as
much recognition as possible should be given eg names should be
published on the website/newsletters etc.
Men’s section availability:
As discussed in playing sections.
Agenda items ‘schools’ & ‘improvements to processes/communications’ put
to next meeting.
Any Other Business:
None
Date of Next Meeting:
20th January 2005
Future meeting dates: 16th February, 16th March.
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