| Amersham & Chalfont 6th December 2001 Club Minutes |
| Chalfont Park Sports Association | Amersham & Chalfont Hockey Club | Chalfont St. Peter Cricket Club |
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Committee Meeting Minutes – 6th December 2001 The Clubhouse Present: Giles Payne, Sarah Birger, Drew Downing, Mark Rutherford, Janet Carter, Peter Colwill, Cal Tomlinson Apologies: Al Spicer Minutes of the last meeting and matters arising: The minutes of the meeting on 8th November were accepted as correct. Outstanding actions: Giles: To follow-up with David Banner regarding first aid courses through Jean Machin and Penny Earnshaw. Beanie: To confirm the cost and remind the board to add to the bar prices the cost/amount for a jug of beer. Drew: To make sure Captains are using the match fee form as a record of monies collected per game. Monies should be sent in no later than 2 weeks after each game. Drew: To discuss with Doug MacColl and put together a proposal for goal keepers kit funding. Sarah: To issue to Captains the action to be taken following the issue of a red card. Chairman’s Report: Giles updated the hockey committee of the recent changes to the CPSA Board: Simon Seabrook was intending to stand down once the new clubhouse had been built, however no offers for the Chair came forward. He therefore consulted the existing board and suggested that he remains as Chairman and that the following 5 people act as Directors: Peter Banner, Vice Chairman. Bob Hance, Commercial Director. David Banner, Operations Director. Ken Mander, Advisor David Peters, Financial Director (resigning at end of this season). Any other current members of the Board will (or have already) resign. It was noted that as it stands there will be no formal hockey representation on the board, although Peter Banner will have formal representation for the playing sections. Giles has not yet formally resigned and will remain until such time that the hockey section are happy with their representation on the Board / safeguarding of their interests. The main reason for this change is to clear the outstanding debt. Social will be a function of the new Board. This does not affect the constitution of the club. Concerns raised: * ACHC input into the Board. ACHC would at least like to be kept informed of Board decisions (accepted that some information will be withheld until such time as it can become public, due to the involvement of third parties etc.). * The promise of Amersham representation on the Board at the time of the merger. * Detailed accounts of where hockey money is being spent (such that the hockey section have all that they need to continue to run and grow their section as they see fit and with the available funds). Hockey led fundraisers - will this be Hockey of CPSA? * Hockey income should come directly through the hockey section first. Drew: To discuss with David Peters. Treasurer’s Report: Current finances: Outgoings Income: EHA fees £1,700 Match fees: £1,790 + Newlands Park £1,660 Colts subs £2,700 Beaconsfield £ 900 Goals £ 750 Fixture card £ 710 Other pitches £ 600 Balls £ 430 First Aid £ 310 Teas £ 170 Secretary’s report: No report. Sarah: To contact EHA again and remind of new ACHC as post still going to Amersham & CSP. Social Secretary’s report: Sarah informed the committee of the main issues on the social committee on behalf of Al: Quiz Night went well and raised a reasonable amount for the club. Xmas party tickets are on sale – about 50% sold. Vansittarts still need to be invited for the Boxing Day mixed game and Burn’s night on 19th Jan 2002 has been cancelled and replaced with Karaoke Night on Saturday 26th January. Club supper is the next social event for the social committee to start organising so if the main committee have any issues regarding venue / price of tickets / type of event, then please feed-back to Al before their next meeting on 10th January. No comments at the meeting. Sarah: To email the cancellation of Burn’s night to the club members as this is mentioned in the fixture card. Colts Development plan: Mike Johnstone and the colts’ officials have put together a Development plan as part of the active sport programme. The committee would like to thank Mike for all his hard work. The committee will forward any comments directly to Mike. The colts will need approximately £4,000 to run this, which will be supported as far as possible by the committee. Giles: To write and thank Mike Janet: To organise support for the Sunday colts training session from the Ladies section as it was noted that there is a lack of lady helpers at colts. Honours Board: It was decided that we would have Chairman, Secretary, Men’s First Team Captain, Ladies’ First Team Captain and Clubman of the Year on the Honours Board. Clubman of the Year will get one trophy to take home and then one perpetual trophy with their name engraved on it for the clubhouse. Clubhouse Keys: The following people will have keys: Sarah Birger Giles Payne Katy Shaw Al Spicer (has one already from CPSA) Bob Hance (has one already from CPSA) Peter Colwill (has one already from CPSA) Cal Tomlinson Janet Carter Mark Rutherford Martin Cartledge Sarah has 2 spare: ? Vets Captain and Mixed Captain. Tours: Cal and Mark will take on organisation of Easter tours. We have already been invited to Folkestone, Weston, and Penzance. Mark: To send Sarah email for general distribution with details of available tours. Any Other Business: Subscription list: Many members are still missing. Drew: To identify and contact those who have not yet paid and inform Captains that the committee supports a ‘no pay, no play’ policy from January 2002. Shirts: Mostly paid. Teas: Ladies 5 and Mens 4s should be taken out of the rota as it is difficult for them to organise regular people. All comments on food (what we liked/disliked should be fed-back to Jo Peters. No fish in vegetarian food and more bread in general. Sarah: To forward Beanie the bar rota (and the minutes of the last Men’s playing committee meeting). Date of next meeting: Thursday 17th January 2002 at 8pm at the clubhouse. Minutes of Committee Meeting Page 1 of 3 6th December 2001 |
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