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Chalfont Park, Chalfont St. Peter,
Buckinghamshire
Committee Meeting Minutes - 6th
August 2001
The Old Hare, Beaconsfield.
Present:
Giles Payne, Mark Rutherford, Janet Carter, Sarah Birger, Peter Colwill.
Apologies:
Cal Tomlinson, Al Spicer, Drew Downing
Secretary’s Report:
Very little correspondence
in, only Hockey Activator Job advertisement handed to Mark.
Notification of new hockey
club has been sent to the Bucks County Hockey Association (BCHA). Bucks Women’s
Hockey Association, including the Trysports league, have been informed verbally
through Jo Peters.
Sarah:
To write to EHA and Bucks Women’s Hockey Association to inform them of the
ACHC’s committee and also check with Doug MacColl to ensure the Men’s league
have been informed.
The names and addresses of
the ladies of CSPHC and AHC have been merged.
Mark:
To send Sarah the current Amersham Men’s names & addresses for incorporation
into Excel (12, Captain Cook Close, Chalfont St Giles, Bucks. HP8 4DS).
Registration Form: Mark
has put together a new Registration Form for all new players to apply to the
committee to join the club. There are currently 2 other forms in circulation,
Janet’s and Trevor Wood’s. These will be used to confirm contact details for
existing members.
Mark:
To email the updated Registration Form to Sarah after changing the wording in
the collection of subs paragraph & possibly adding the reason for asking for
DOB.
Email: Concerns were
raised regarding the ‘Reply to All’ abuse of email & people using the club
member’s addresses to add to their personal or even work distribution lists.
Sarah:
To send out email to all members and non-members clarifying use of email.
Last few playing minutes
have not been circulated.
Sarah:
To circulate minutes of Social & Playing meetings to the committee.
Giles:
To send Sarah/Janet minutes written by Sue Champion.
Treasurer’s Report:
The signatories for
cheques will be any 2 of: Andrew Downing (Treasurer), Giles Payne (Chairman),
Sarah Birger (Secretary), Rosemary Brand & Chris Blamey (Assistant Treasurers).
Drew Downing will hold the
cheque book, other than during holiday times/periods of absence when it will be
handed over to one of the above.
Forms: ACHC will adopt the
match fee collection forms previously used by Amersham HC (attached).
Match fees and
subscriptions: It was decided that Giles, Janet, Mark and Drew will hold a
separate meeting to decide match fees & subs, based on last year’s charges and
this year’s budgets. Also taking into consideration previously allowed expenses
of the 2 clubs, i.e. petrol expenses, umpires expenses, officers expenses, beer
money, teas etc.
Giles/Janet/Mark:
To organise.
Social Secretary’s
Report:
The social calendar was
provided for the meeting.
Sarah:
To send to Alastair Wertheim for inclusion in the fixture card and Andy Watts
for website.
Post meeting note: The
next social meeting is 23rd August in The Old Hare, Beaconsfield,
8pm.
Trials / Club Open Day
/ Schools Tournament / CPSA Opening Party / Tournament:
The following dates were
agreed:
Men’s Trials
1st September, Newlands 1330 - 1830
Club Open Day
8th September, Newlands
1100 - 1730
Schools Tournament
16th September, Newlands
CPSA Opening Party
22nd September, Chalfont Park
ACHC Mixed
Tournament 30th September, Chalfont Park 1000 - 1700
The Men’s trials will be
organised by the Men’s team Captains
The Club Open Day will be
an internal day of Men’s, Ladies & Mixed games to bring together club members
for the start of the season. Being organised by the Playing committee. To be
advertised in the local papers & libraries for new people to come and play &/or
watch.
Sarah:
To prepare Bucks Ad/Ex. Advert & poster for libraries.
The schools tournament is
being handled by Mike Johnstone and the colts management team. Advertising
through local schools.
The CPSA Opening Party is
being managed by Martin Cartledge. Help may be needed to sell the tickets
otherwise all is in hand.
Post meeting note:
Martin Cartledge and Andy Watts will be advertising the day-activities (mini
hockey/cricket/bouncy castle etc) through the estate agents bill-boards & flyers
etc. Martin will be able to attend the next Social meeting.
It was agreed that the
Open Day planned for 2nd September will be cancelled.
Sarah: To contact Jo
Peters re Newlands pitch cancellation & thank Suzy Whyman for her efforts to
date.
Giles: To write article
for the paper regarding new club, clubhouse, opening party, trials etc.
Fixture Card
Heidi Frick is working
on the advertising & printing. Expected date is 30 September. These will cost
approximately £350 for 600 copies (24 pages) in anything from A5 size or
smaller. Preferred size agreed as that used for last year’s Amersham Fixture
Card (slightly smaller than ½ A5).
Officers (except
those previously agreed at IGM)
Assistant
Treasurers Chris Blamey
Rosemary Brand
Men’s 1st XI
Captain Jamie Lamborn
Men’s 2nd XI
Captain Duncan Ward
Men’s 3rd XI
Captain (Ian Ringham)
Men’s 4th XI
Captain Bob Hance
Men’s 5th XI
Captain (Ian Ringham)
Men’s Vets
Trevor Wood
Ladies 1st XI
Captain Cal Tomlinson
Ladies 2nd XI
Captain Katy Shaw
Ladies 3rd XI
Captain (Janet Carter)
Ladies 4th XI
Captain (Cathy Cumpstey)
Ladies 5th XI
Captain Sue Champion
Mixed Captains &
Fixtures Helen Kitto
/ Charles Barrowcliffe
Fixture
Secretaries Alastair Wertheim (Men)
Jo Peters (Ladies)
Press Officer
Sarah Birger
BCHA Rep
Sarah Birger
BCHA Coaching Rep
Tony Eaude
Colts Manager
Mike Johnstone
Umpire Liaison Officer
Vacant
Website
Andy Watts
Remaining Men’s Captain
to be decided & announced following Men’s trials.
Club Captains will not
be elected this year but will be reviewed for possible appointment next year.
Sarah: To contact 2
Chalfont ladies players regarding 3rd / 4th team Captain.
To liaise with A. Wertheim re contact details
for fixture card.
To check that Jo Peters is happy to remain as
Newlands pitch liaison officer.
Kit
Martin Cartledge has
organised the initial kit. Numbers 1-111 have now gone and the order for shirts
will be going in imminently, just awaiting colts’ details. After this he will be
looking at additional shirt orders, away kits, tracksuits & other casual club
clothing.
Doug MacColl will manage
the goal keeping kit for the Men & Ladies.
Training dates
Fitness training at
Chalfont Park (all) 28th August & 4th
September
Ladies training at
Beaconsfield 7.45 – 9.30 ? starts 10th September
Men’s training at
Newlands 7.30-9pm starts 11th September
For the time being the
ladies and men will train separately, although combined training sessions will
be discussed during the season when we have a better idea of attendance &
requirements etc.
Newsletter
Expected 13th
August & to be distributed by email and by post to all those not on email. Also
to be posted on the website.
Giles: To write
Chairman’s welcome.
Any
Other Business
Insurance We are looking to insure 11
teams plus an additional 6th Men’s development team (part-insurance)
with Full Public Liability Insurance, rather than an All Risk Policy which also
covers kit & goals.
Mark:
To look into the most suitable insurance policy for committee decision next
meeting.
Giles:
To draft statement re individual insurance for the Newsletter.Coaches should be
encouraged to take up the EHA silver membership insurance, however if club
members show a commitment to the club to help regularly with training &
coaching, then the committee will look at subsidising their insurance costs.
Competitions ACHC has paid £190 for entry
into the following Cup competitions: Men’s Cup, Men’s Vase, Men’s Veterans,
Women’s Cup, Women’s Trophy, Timpson Trophy (mixed). It should be noted that
financial penalties will be incurred if we do not fulfil these fixtures.
Mark:
To check if we are entered into the Bucks Cup.
Discipline ACHC have a guidance paper
from the EHA regarding discipline which will be acted on should disciplinary
action need to be taken.
It was agreed that the
disciplinary committee members will be Giles Payne, Sarah Birger and Mark
Rutherford and that these 3 will meet the Monday following the issue of a red
card. If any of these 3 are not available or are the offender, then another
available committee member will take their place.
Forms
see Treasurer’s report
Email
see Secretary’s report
Honours Board Doug MacColl has kindly offered
to donate an Honours Board to the new club.
All:
To think about what/who to put on it and also which Trophies & Awards we will
have for the end of season.
President CSPHC’s current President
has indicated that he would be happy to be President for ACHC.
Date of Next Meeting
Wednesday 5th September 2001 at The
Old Hare, Beaconsfield, 8pm
Minutes prepared by Sarah
Birger.
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