| Amersham & Chalfont August 2001 6th August Club Minutes |
| Chalfont Park Sports Association | Amersham & Chalfont Hockey Club | Chalfont St. Peter Cricket Club |
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Committee Meeting Minutes – Wednesday 5th September 2001 The White Hart, Little Chalfont Present: Giles Payne, Drew Downing, Sarah Birger, Alison Spicer, Mark Rutherford, Janet Carter, Peter Colwill, Cal Tomlinson. Apologies: None, all present. Minutes of Last meeting and matters arising: Email: Concerns were raised regarding the ‘Reply to All’ abuse of email & people using the club member’s addresses to add to their personal or even work distribution lists. Sarah to send out email to all members and non-members clarifying use of email. Email re email policy was not sent out; instead use of ‘bcc’ has been implemented. ACHC Men are entered into the Bucks Cup. Chairman’s report: Opening night at the club had been a great success, with many members of the new hockey club attending. Treasurer’s Report: Match fees have been decided at £8.50 for seniors and £5.00 for juniors. This will include training fees, professionally catered teas at the clubhouse and petrol. Beer money is not included but Captains can increase the fee to include a pint after the game. Subscriptions to the club will be £90 for seniors and £45 for juniors (U18/full-time students/unemployed). Janet commented that this was a huge jump from the subs and match fees that Amersham Ladies had paid last year and that she was under the impression that Giles, Mark, Drew and herself were going to have a separate meeting to set match fees and annual subscriptions prior to this meeting, as agreed at the last committee meeting. Janet therefore felt she had been completely missed out of all discussions on the subject. As Amersham Ladies would be paying the greater increase then it would have been wise to make a special effort to include her. The reason for this is that teas have slightly increased the cost of match fees, but these will be catered, hot teas at the club, therefore encouraging people to use the clubhouse and make use of the reduced beer costs of the bar. This will be good for the club. Also Captains will not need to arrange teas other than re-heat/wash-up. Subs have gone up, but this is to cover the cost of running a clubhouse. Mixed will be charged at £5.00 per game (no need to pay for training again & no teas). Second game on a Saturday – no charge. Cup matches £5.00 unless specific teas have been ordered, in which case the cost of these should be covered. Expenses: Petrol – 10p per mile – only to be paid to car drivers who carry 3 or more players. Umpires: £5.00 per games, only for non-playing club umpires. Coaching: Professional coaches £25 per session. Subs are due by the end of October and there will be additional charge of £10 for late payment, this will be included in the fixture card. Mark: To alter match fees / weekly sheets to include other & comments column. Post meeting note: Sarah has done this in necessity of getting it out to the Captains before games started. It was noted that no Mens match fees were collected at the trials on 1st Sep, therefore at the Club Day the Men who attended trials will be charged £6 all others & Ladies £3. Drew: To get together with Chris Blamey and Rosemary Brand to work out how collection of match fess and subs will work out & get timetable of financial costs off Chris e.g. EHA affiliation fees etc. Sarah: Arrange for further signatures on bank account mandate. Secretary’s Report: Further Insurance details had been received via Pam Munday. Insurance was discussed with Giles Sarah & Mark after the meeting and it was agreed that ACHC would go ahead with the EHA recommended insurance to cover Civil Liability starting 1/10/01 for 1 year at a cost of £80. The amounts for personal accident were not deemed to be sufficient to warrant the additional cost to the club. Wording regarding insurance will be put in the fixture card. It was agreed that Tony Eaude, Stephen Jack and David Peters, i.e. active qualified coaches, working for the club and not being paid will have their coaching insurance re-imbursed if requested. Sarah: Send details to Perkins Slade Insurance company & check fixture card with Werty. Kookaburra vouchers have been received. Sarah: To discuss with David Peters and Doug MacColl purchase of new balls for club. Social Secretary’s Report: Tournament: Al requested information re mixed tournament, so far only 2 confirmed places. Al asked if the Sports Association would donate one year’s subscription as a raffle prize for the tournament: Al: Ask David Peters Club Supper / End of season Do: The date is to be changed from 30 March (Easter!) to 13th April 2002. This will be at the club, with possibly a repeat deal being done with the marquee arranged for the Opening Party. Possibly linking up with President’s Day. Sarah: Set up hockey calendar for clubhouse notice board. Al: Talk to Werty about change of date for fixture card and President’s Day (to be called Club Day for now). Easter Tour: May be somewhere foreign – tbc Peter asked if anyone would be interested in resurrecting the 200 club. Peter: Send the details to Al who will discuss at the next Social committee meeting. Board Representative The Chalfont Park Sports Association needs (& so does the hockey section) another hockey representative to be present on the Board of Directors. Mark volunteered although he may not be able to attend all meetings. Giles: To send Mark details of next meetings and get Mark on the Board’s email distribution. Teas: These have been arranged by Jo Peters using an outside caterer. We need to find someone in the club to liase with the caterer on a weekly basis Promotional activities for the Club open day: Sarah confirmed that reports for the Club Day had been sent to the Bucks Ad/Ex and to the Bucks/Amersham Free Press for inclusion in papers w/b 3rd Sep. Advertising for the Club Open day (22nd) was being arranged through David Galletly & Andy Watts to get 15,000 flyers in papers in the Chesham – Uxbridge areas at a cost of £200. Unfortunately despite help from Andy and Heidi Frick, the Estate Agent billboards could not be done in time, but were being arranged for the colt’s schools tournament. Kit: There are still some of Chalfont’s nice blue shirts which can be used for colts / new players until they become regular players to avoid giving out new kit which is not paid for. Future of the club: Definitely on astro. Questions were raised about the cost of maintaining the grass pitches if no hockey is to be played on them. At the moment however the cricket section have to maintain the pitch therefore the grass hockey pitches are available for the tournament and any interest for mixed on grass. Players will have to learn to replace the divets! Do not want to make the decision not to play on grass yet. Drew: Look into the cost of running the grass pitches this year and re-evaluate. Views of the members. We should be looking to get feed-back from the members of the club as to where they see the club going over the next 5 years in terms of level of semi-professional training, starting training in August to be fully prepared for the start of the season & anything else they want from their hockey. Committee: To review later in the year with playing committee. Any Other Business: President Not decided at last meeting whether we should go ahead with a President. Prof. Sam Machin has offered to be President this year. Giles: To contact Sam & ask if offer is still on, if so accept. Opening Party It was noted that the Open Day Party had been organised by CPSA with little time in hand and with no discussion within the hockey main committee / social committee. It was then dumped on the social committee without any say in price or numbers of tickets / organisation of the day, which they do not agree with but have been put in a position to just deal with it. This was felt as a serious imposition. Giles/Mark: Please highlight this to the CPSA Board at their next meeting so that this does not happen again. Mixed Captain Charlie Barrowcliffe will not be around for the rest of the season; we therefore need someone to take on organisation of the Men’s side of the mixed team. Giles/Mark: To talk to Chris Paine who has expressed an interest. Trophies We will start afresh from this year. Newsletter As the fixture card should be out soon, there will not be a Newsletter this month. Bar All: To think about implementing a plan to run this each weekend. First Aid David Peters and Heidi Frick are looking into sorting out kits for all teams containing appropriate equipment. Need also to find out who has been on a first aid course within the club. Honours Board Doug MacColl has kindly offered to donate an Honours Board to the new club. All: To think about what/who to put on it and also which Trophies & Awards we will have for the end of season. President CSPHC’s current President has indicated that he would be happy to be President for ACHC. League rep Heidi Frick has volunteered to be the Ladies League representative for the Ladies’ Bucks, Berks and Oxon Three Counties League. Date of Next Meeting Thursday 4th October 2001 at Chalfont Park at 8pm Minutes prepared by Sarah Birger. Minutes of Committee Meeting 1 of 3 5th September 2001 |
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