| Amersham & Chalfont January 2002 Club Minutes |
| Chalfont Park Sports Association | Amersham & Chalfont Hockey Club | Chalfont St. Peter Cricket Club |
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Committee Meeting Minutes Thursday 17th January 2002 The Clubhouse Present: Giles Payne, Sarah Birger, Drew Downing, Al Spicer, Mark Rutherford, Janet Carter, Peter Colwill, Cal Tomlinson. Invited Guest: Peter Banner, CPSA Director Apologies: None, all present Minutes of the last meeting and matters arising: The minutes of the meeting on 6th December 2001 were accepted as correct. " Drew has discussed the hockey / CPSA accounts with David Peters who is in agreement that all subs should come through the hockey section who can then keep a track of who has paid and who hasn't. Also discussed Internet banking for up-to-date statements. Cheques no problem at present. " EHA are still sending notices and post to both Janet and Mark. Also sent to Sarah under ACHC and Chalfont St Peter. No problem in getting details more than once. " Janet has the colts coaching needs under review amongst the Ladies section. " Keys: One will be given to mixed (Helen Kitto) and the other will be kept as a spare. Post meeting Note: Spare given to Catherine Watson (via David Banner). Outstanding actions: Giles: To follow-up with David Banner regarding first aid courses through Jean Machin and Penny Earnshaw. Giles: To write to/email Mike Johnstone and thank him for his hard work on the Active Sports Colts Development Plan. Giles: To review red card information. Beanie: To confirm the cost and remind the board to add to the bar prices the cost/amount for a jug of beer. This is ongoing. Sarah to ask Jo Peters about the purchase of jugs from Cost-Co as the current watering cans are difficult to use. Drew: To discuss with Doug MacColl and put together a proposal for goalkeepers kit funding. Drew: To identify and contact those players who have not yet paid their subs and inform the Captains that the committee supports a 'no pay, no play' policy from January 2002 onwards. Chairman's Report: Giles introduced Peter Banner to the committee who represents the playing sections of CPSA and who gave the following update on CPSA's finances: The final bill for the Clubhouse is now available and there is approximately £45K of debt outstanding. £22K of this is needed by the end of this month and the rest by the end of next month. CPSA do not have the facility to pay. Therefore David Peters and Peter Banner met with the bank to discuss whether our current loan could be extended in order to pay Peter Glen. A reply is expected from the bank (Paul Robinson at Barclays) by 21st January 2002. CPSA have prepared a business plan for the bank for the next 5 years and the expectation is that CPSA will be very profitable. The business plan will be shared with the members in full detail if requested, but as a summary sheet initially. CPSA will mount an appeal to the members to help out. Treasurer's Report: Drew reviewed the hockey club finances (attached). All agreed that the format and detail was excellent. Thanks to Drew. Drew: - to add a footnote to show subs in and then out to CPSA. - to separate tournament, league & affiliation costs if possible. - to add in the money's raised by hockey club social events (even though they go direct to CPSA). - to note that the goals were paid for out of hockey club funds although the grant money (for the goals) of £1500 went to CPSA. - To discuss with David Peters the issue of VAT on levies from ACHC to CPSA. Mark: To speak with Trevor to ensure that the Vets get their match fees in weekly and with the appropriate sheets, which are not being used at present. Sarah: To check that all the shirt money is in. A small discussion on shirts ensued in which we discussed that the colts had asked for a full set of ACHC shirts and that the club would have to pay for these. The next order for shirts is to go in soon, however we need to order a minimum of 50 to keep the costs at the same price as the first order. Peter Banner kindly agreed to cover the costs of the extra shirts required to make up the 50. These would be used for new members to buy shirts. We can always look to the council for a grant. Post meeting note: Martin Cartledge has confirmed that the colts already have a full set of shirts. Do they need more? The problem is that the money has been collected up front for the new shirts and has been spent. Once the order goes in ACHC will have a bill of approx. £800 to pay. Secretary's report: ACHC have been asked by The Women's Bucks County Association to use the Clubhouse on Sunday 26th May for a buffet-style lunch to celebrate the Association before the merger with the Mens Association. The committee agreed that this should be approved (and that we should be pleased to host such an event). Sarah: To find out more information, and reply to Terry Cook that this is OK. A request has come in from Wycombe District Council for details of qualified coaches. Sarah: To put together (via Mike Johnstone) a list of qualified coaches. Post: A guide to hockey umpiring order form (bin). FREE training seminar on applying for grants/Health & Safety/Food Hygiene/Road closures (bin). EHA call for nominations for President and 3 Vice Presidents (file). Form to be completed for entry into the Chiltern Sports Directory: completed and returned by Sarah (file). A request from Chiltern District Council to supply Club Flyers & advertising for their Amersham offices. Sarah to pass onto CPSA Business/External Relations group of CPSA. Social Secretary's report: No report - see minutes of last meeting (10th January 2002). Teas Giles reminded the committee that teas were costing £1.75 per person (about 80-100 ordered each week) and that an alternative should be discussed save money. David Banner has offered to do teas for the hockey section (sausages/potatoes/beans) however we need to give Sally Hickmott 1 months notice and we are possibly using Gorgeous Grub for the Club Supper and would prefer not to cause ructions. Cal: To look at using Barry for sausages and get some costs from him. Peter Banner: Offered to contact someone he knew about big trays of lasagne we could collect on a Saturday morning. Sarah: To remind Mens Captains to nominate someone from their team to ring the opposition each week and ask how many they are bring back for teas so that we have more accurate figures. Also send out a note about paying £1 for teas purchased by non-players. Club Days (13th and 14th April): It was agreed that we would run 3 games on the Saturday (13th April) in the following order: 12pm Ladies 1330 Mixed (vs Vansittarts) 1500 Mens The Ladies and Mens teams will play an 'invitation side'. On the Sunday (14th April) we will have some fun club games on the on the grass pitches at the club, the marquee will still be up. Janet and Mark: To start thinking about getting the two sides together from ex Amersham and Chalfont St Peter teams. These teams will also be invited to buy a ticket for the Evening Entertainment as well. Alastair Wertheim: To book mixed opposition. Tours: Mark has canvassed the top Mens sides and some of the Mens 1s are going on a separate tour with Hockeyheaven, others are skiing and therefore out of the Mens 1s and 2s he has not had sufficient interest to organise a competitive Mens touring side. Penzance is still on for the ladies although there is a slight lack of interest there as well. Cal will pursue this tour, even if there are not quite enough can still go and join in with other teams. At the beginning of next season the committee will advertise an Easter Tour and agree a venue to tour as a club. Rutland is still a possibility over the summer and Wayfarers will also tour. Helen Kitto is looking into mixed hockey tours as part of the social committee. Any Other Business: Training: Will it be possible to have both training nights at Newlands as this is significantly cheaper. It is in our contract/lease that we have Newlands on a Wednesday night. Ideally we want Tuesday and Wednesday evenings or two sessions on one of these evenings. Sarah: Discuss with J.Peters. Playing section: Can the playing committee look at the pre-season preparation and starting earlier. Cal/Janet/Mark: please discuss at next meetings. Club Supper: All: please think about what awards should be given at Club Supper and what the proceedings should be for discussion at the next meeting. Please also start to inform Captains so this can be promoted now and not be a last minute affair. Sarah: Ask Jacqui Smith re Roger Black for the colts. Ask Mike Johnstone if the colts want a game in the morning and what their awards ceremony proceedings are likely to be. Get Newsletter/mailing prepared. Date of next meeting: Wednesday 13th February 2002, 8pm at the Clubhouse. |
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