| Amersham & Chalfont 13th February 2002 Club Minutes |
| Chalfont Park Sports Association | Amersham & Chalfont Hockey Club | Chalfont St. Peter Cricket Club |
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Committee Meeting Minutes Wednesday 13th February 2002 The Clubhouse Present: Giles Payne, Sarah Birger, Drew Downing, Peter Colwill, Bob Hance Apologies: Al Spicer, Cal Tomlinson, Janet Carter. Minutes of the last meeting and matters arising: The minutes of the meeting on 17th January 2002 were accepted as correct. " The Red Card reports is OK and can be sent to the Captains (Sarah). " Shirt money has been collected. Outstanding actions: Giles: To follow-up with David Banner regarding first aid courses through Jean Machin and Penny Earnshaw. Giles: To write to/email Mike Johnstone and thank him for his hard work on the Active Sports Colts Development Plan. Beanie: To confirm the cost and remind the board to add to the bar prices the cost/amount for a jug of beer. This has been delegated to Martin Cartledge from a shop in Chorleywood. Drew: To discuss with Doug MacColl and put together a proposal for goalkeepers kit funding. Drew: To identify and contact those players who have not yet paid their subs and inform the Captains that the committee supports a 'no pay, no play' policy from January 2002 onwards. Sarah: To put together (via Mike Johnstone) a list of qualified coaches and send to Wycombe district council. Chairman's Report: Giles announced to the committee that he would not be standing for re-election as Chairman of the Hockey Club next season. Instead he will be taking up the position of Sports liaison officer on the CPSA Board as Peter Banner has accepted the position of Financial Director, replacing David Peters. All: Discuss with members of the club to find a suitable Chairman for next season, to be voted in at the June AGM Sarah: Set date for AGM in June. Treasurer's Report: The cash is coming in. Still looking into Internet banking, but this may not be possible on business accounts. Drew is working with Chris Blamey and Rosemary Brand re match fee collection. From Drew's perspective it would be easier to have one treasurer next season to keep ongoing control of the cash flow. Vets match fees are up to date now. Secretary's report: The Women's Bucks County Association have confirmed that they will use the clubhouse on 26th May for their celebratory lunch do. They will arrange their own catering needs and purchase refreshments from the bar. Wycombe district council has sent through a request for information. Sarah: To complete and return. The Women's Vets tournament has not been actioned yet. Sarah: To find out whether an A&C team is interested as the forms are due by 2nd March. Coaching Courses: The EHA have sent through a list of up-coming umpire and coaching courses. Sarah: To advertise to club and also send details through to Tony Eaude. It was agreed that the club would assist financially if asked. Half payment will be made initially and if the individual has benefited the club by assisting with umpiring or coaching then the remaining half will be reimbursed after 1 year, up to a limit of £50. Chiltern Leisure Trust: Chiltern Awards for Achievement in Sport and Service to Sport. Giles: Took application form for action. Social Secretary's report: An update on Tours was provided by Bob Hance: Titan have presented the social committee with possible tour options in Australia, NZ, Canada, Caribbean & South Africa immediately after Christmas 2002. The social committee has decided that the 10-12 day tour to South Africa was the most appropriate. Titan will provide a price, but it is likely to be in the region of £1000. Giles commented that concerns had been raised that we should not be encouraging people to play away from the club and spend their money else where when the club needs the funds desperately. Also this does exclude people from touring who have less readily available cash. The committee agreed that club members who cannot afford this will have the opportunity to tour within the UK over the summer and next Easter. Club Days (13th and 14th April): Janet has approached 10 ex-Amersham players, 3 have accepted, plus Helen Lloyd from Chalfont. Peter has started to approach players for the Men's President's team. The pitches are booked from 1030 to 1630 (the Vets are on at 1630). The order of play for Club Day Evening will be: Tickets: £27.50 Black Tie Arrive 7 for 7.45 - aim to eat at 8pm Speeches during pudding & coffee Chairman's introduction (5 minutes), then presentation of awards: Clubman of the Year, Men's Player of the Year, Men's Most Improved Player of the Year, Ladies Player of the Year and Ladies Most Improved Player of the Year. Sarah: Contact Mike Johnston re the colts awards between 5 & 7pm and whether they would like the pitch from 1030 - 1200 for a 'Club, end of season' game. There are 180 tickets (18 tables of 10). There will be a top table of 10. Giles: Is responsible for the top table. All: We need to decide who should be invited as guests, at the cost of the hockey section. Sarah: Put out flyer to all members. The mixed opposition have been booked (Vansitaarts) for Sunday 14th. Al: Can you let us know what other plans you had for the Sunday. End of Season Awards: Clubman of the Year (Ron Johnson). To be decided by Al, Peter and Janet (if that's OK?). Ladies and Men's Player of the Year and Most Improved Player of the Year. Also each Captain will be invited to award a team award (at their own cost, if a present is given) for their Team Player of the Year. Sarah: To co-ordinate the trophies. Any Other Business: None. Date of next meeting: Wednesday 13th March 2002, 8pm at the Clubhouse. Minutes prepared by Sarah Birger |
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